Holiday Art & Craft Stroll 12/4

Holiday Stroll

Buy Handmade for the Holidays….

Please save the date and join us for the first annual Holiday Stroll in Medfield on Dec. 4 from 4 – 9 pm. We’re so excited to bring some terrific artists to town (including an outdoor ice sculptor!) in conjunction with M.E.M.O’s Joy to the World Singing contest and tree lighting. The artists will be at the United Church of Christ, the Library and Zullo Gallery.

In addition, you’ll find live music, activities for kids, photos with Santa, caroling, and holiday food samples from Brothers Marketplace. The complete schedule can be found at

cultural map w dd

On behalf of the Cultural Alliance, we wish you all a joyous, healthy and happy Thanksgiving week.

See you on Dec. 4!

MSH night photos


The photographer, Edmund Prescottano, took these wonderous looking photos of MSH at night, with really long exposures.    Click here to see all the photos.   The photos were shared by David Temple, the explanation below is from Ed. –


How Ed Prescottano took these unusual pictures:

These were all taken between 7 pm and 11 pm. Exposure were all around 5 minutes. I light painted all the buildings with a flash light. The horizon light or brightness is from the light pollution from Sherborn or even  Natick when facing north or any other town in the distance when facing other directions. The streaks in the sky was due to the clouds moving during the long exposure. Later in the evening the clouds became very thick so there is less streaking and fewer startrails to be seen if any.

I hope to do more up there at night but will need to get permission from someone.

It really is a fascinating place and I would love to document it before much is gone or changed



MCPE – blue ribbon for the holidays


Blue Ribbon for the Holidays

Are you looking for a way to let your child’s teacher, a school staff member, a coach, a bus driver or an administrator know just how much you and your child appreciate them?

Consider MCPE’s Blue Ribbon Program. It is an easy and thoughtful way to recognize the efforts of a member of our school community during the holiday season. Each person recognized with a donation will receive a card, customized with a thank you note from you, indicating that a donation was made in his or her honor. To thank a school member with this Blue Ribbon recognition, please go to the MCPE website:

Blue Ribbon requests submitted by Friday, December 18th will be delivered by December 23rd for the 2015-2016 holiday period.

Thank you for making the success of our schools a community effort!

Football for MFC

Great idea in a story from the Hometown Weekly – see article below –

“Medfield High senior George Sawan and D-S senior Will McMillen have arranged a collection at the Thanksgiving Day game.  . . to support the Medfield Food Cupboard” –

Nice work guys! –


Teams Collecting Food on Thanksgiving

The Thanksgiving Day football game between Medfield and Dover-Sherborn will offer more than just an on-field rivalry. (Staff Photo)
BY JOSH PERRY (@Josh_Perry10)•
Wed, Nov 18, 2015
On Thanksgiving Day, Medfield and Dover-Sherborn will renew acquaintances on the gridiron in the annual end of the season clash between the two Tri-Valley League rivals. But this year’s game will also bring the two sides together in a common fight against hunger in the community.

Medfield High senior George Sawan and D-S senior Will McMillen have arranged a collection at the Thanksgiving Day game, which is annually the biggest crowd of the season, to support the Medfield Food Cupboard.

The Food Cupboard helps families in and around Medfield keep food on the table and, especially during the holiday season and over the winter, it needs the community’s support to make that mission happen.

To help the cause, McMillen and Sawan are asking that each fan bring one non-perishable food item to the game on Thursday, Nov. 26.

“We never know, any of us, what is going to happen in our lives and it could be that someday we will be the ones that need a little help,” said Sawan.

“During the holiday times things can be especially tough for these families as they try to make things a little more happy and festive without a lot of resources.”

Although Sawan and McMillen have not met, the two seniors are spearheading the Thanksgiving game effort and are turning it into a friendly rivalry to see which set of fans will donate the most.

Sawan explained, “It may seem like just a small gesture but small gestures add up and create stronger communities.”

“We may be different towns and sports rivals but we all want the same outcome, to support and help those in need.”

Among the items that the Food Cupboard is requesting are chili, beef stew, assorted soups, canned chicken and beef, baked beans, pasta sauces, tomato products, canned pineapple, raisins, large juices, canned vegetables (especially corn, carrots, and peas), sweet and salty snacks, and kid-friendly cereal.

For more information and the full list of items that the Food Cupboard needs, visit

Every year, the battle between the Raiders and the Warriors is significant, but for Sawan this season means a little more because of the off-the-field losses that his teammates have fought through this fall.

“I have been inspired by my teammates and how they have handled their losses. A win would mean everything to us, and I know I am going to play my hardest to make sure that happens, but even if we lose, we know we still have each other to lean on.”

— Hometown Weekly Staff

Permissible spending / wrong spending

This is a good explanation from the DOR’s Division of Local Services’ e-newsletter, instructing we towns on what we can and cannot spend our town money –



Municipal Expenditures: Proper Public Purposes
Mary Mitchell, Esq. (retired) – Municipal Finance Law Bureau


The following article, originally published in the February, 2006 edition of City & Town, is being republished(1) due to ongoing interest in the subject.

Increasingly over the past few years, DLS legal and accounting staffs are asked if certain expenditures made by cities and towns are allowable.  Many of these issues arise as the municipal accounting officer reviews departmental bills for payment. This article discusses the rules regarding the expenditure of public funds and makes recommendations for ensuring proper payment.

Authority to Spend

The authority for cities and towns to spend money arises under Section 5 of MGL c. 40. That section provides that:

“[a] town may at any town meeting appropriate money for the exercise of any of its corporate powers; provided, however, that a town shall not appropriate or expend money for any purpose, on any terms, or under any conditions inconsistent with any applicable provision of any general or special law.(2)”

Cities and towns are free to exercise any power or function, except those denied to them by their own charters or reserved to the State, that the Legislature has the power to confer on them, as long as the exercise of these powers is not inconsistent with the Constitution or laws enacted by the Legislature.(3) In general, the properties and purposes for which cities and towns are authorized to spend are not specified, but rather they include any necessary expenditures arising from the exercise of their powers or functions.

Public Purpose Limitation

Cities and towns can spend only for public purposes. Public funds cannot be used for private purposes. Thus, cities and towns have the right to spend money for any purpose where the public good will be served but not where the expenditure of money is directly for the private benefit of certain individuals. This principle is expressed in the Massachusetts constitution and in numerous cases.(4)

In some situations, however, the expenditure of public funds advances both public and private interests.  In those situations, if the dominant motive for the expenditure is a public one, incidental private benefits will not invalidate the expenditure.(5) If, however, the dominant motive is to promote a private purpose, the expenditure will be invalid even if incidentally some public purpose also is served.(6)

Prohibitions Against Certain Expenditures

In addition to the general prohibitions against spending money for any purpose or under any conditions inconsistent with any general or special law, there are two other prohibitions on municipal spending.

1.) Anti-Aid Amendment

The first is a prohibition against the giving of money or property by a city or town to or in aid of any individual, association or corporation embarking upon any private enterprise. This prohibition is referred to as the Anti-Aid Amendment.(7) It provides in pertinent part:

“No grant, appropriation or use of public money or property or loan of credit shall be made or authorized by the Commonwealth or any political subdivision thereof for the purpose of founding, maintaining or aiding any infirmary, hospital, institution, primary or secondary school, or charitable or religious undertaking which is not publicly owned and under the exclusive control, order and supervision of public officers or public agents authorized by the Commonwealth.”

This amendment prohibits the use of public money or property by cities and towns for the purpose of maintaining or aiding any institution or charitable or religious undertaking that is not publicly owned. The kinds of expenditures barred by the amendment are those that directly and substantially benefit or “aid” private organizations in a way that is unfair, economically or politically.(8)

The prohibition against using public funds for private organizations includes any grants, contributions or donations made by a city or town to an organization for the specific purpose of directly supporting or assisting its operations. However, the Anti-Aid Amendment does not preclude a city or town from purchasing specific services from private organizations in order to carry out a public purpose.(9) Further, as with the public purpose limitation discussed above, if an expenditure is for a public purpose but also incidentally benefits a private organization, the expenditure generally will not violate the Anti-Aid Amendment.(10)

2.) Wines, Liquors, Cigars

In addition to the prohibition against the use of public funds for private organizations, there is also a prohibition against the use of public funds to purchase alcohol and tobacco under Section 58 of MGL c. 44.

What Constitutes a Public Purpose?

The question of what constitutes a permissible “public purpose” has been discussed in many cases.(11) The cases “do not, however, establish any universal test.”(12) Instead, they generally stress the certainty of benefits to the community.(13) Thus, the basic test is whether the expenditure is required for the general good of the inhabitants of the city or town.(14)

Generally speaking, local government spending for the following purposes satisfies the public purpose test:

  • Wages and Benefits – Cities and towns have the right to spend reasonable amounts to execute their powers and duties.(15) This right includes the right to compensate people for services rendered.(16)  Compensation for services may include sick leave and vacations.(17) Cities and towns also have the right to settle employment or other claims that may be made upon them arising out of their administration of their municipal affairs.(18)
  • Merit Awards – Cities and towns may spend reasonable amounts on awards for students.(19) Cities and towns may also spend reasonable amounts on retirement gifts, plaques, merit service payments, and other similar awards for municipal employees and officials. The expenditure of public money in recognition of services rendered, even though such expenditure of money is directly for the private benefit of certain individuals, is a public purpose where the benefit is conferred as an appropriate recognition of distinguished and exceptional service, such that the public welfare will be enhanced or the loyalty and productivity of the other employees will be promoted.(20)

By contrast, local government spending for these purposes does not satisfy the public purpose test:

  • Gifts and Gratuities – Since public money can only be expended for public purposes, cities and towns have no power to appropriate money for gifts or gratuities to persons whose situations may appeal to public sympathy.(21)
  • Lobbying – Cities and towns cannot spend money to influence elections.(22)

Frequently Asked Questions

We are asked frequently whether the following expenditures are for public purposes and may be paid:

  • Alcohol purchased by a department to be served at a fundraiser or for compliance testing

The language of MGL c. 44, s. 58 is prohibitive. It reflects an explicit Legislative disapproval of spending municipal resources for alcoholic beverages and cigarettes. We have advised, however, that they can be purchased for the limited purpose of compliance testing for law enforcement or public health purposes. For example, local officials may stage purchases of alcohol or cigarettes by minors from local stores using money for anti-smoking or underage drinking campaigns. We think those expenditures would not be prohibited because they are not for consumption but to ensure compliance with local regulations and state statutes.

  • Floral arrangements for funerals of municipal employees

Funeral flowers, sympathy cards and other expenses for the customary expression of sentiments that are incidental to the social relationships that employees develop during work are not expenses made for public purposes. Those expenses are not within a municipal department’s budget simply because the relationships developed in conjunction with the conduct of departmental business. Therefore, it is not appropriate to pay for funeral flowers or sympathy cards out of municipal funds. They should be covered from private donations.

  • Plaques and gifts awarded to persons retiring from municipal government or to current employees for outstanding performance during the year

Retirement gifts, plaques, merit payments and other similar awards given to retirees or employees may be considered a proper purpose for the expenditure of municipal funds if they are not excessive and are used to (i) encourage continuity of service or to (ii) enhance efficiency and loyalty or to (iii) promote productive performance. Similarly, appreciation gifts to volunteers and unpaid interns may also be considered a proper municipal expenditure if the purpose is to promote volunteerism and they are in token amounts. The expense of holding a retirement party should be covered from private donations because it is mostly an expression of support and appreciation from colleagues. However, paying for the cost of dinner for the retiree would be appropriate. By contrast, paying for the dinners, gifts or party expenses for any attendees other than the retiree would generally be considered a mere gratuity and not for a proper municipal purpose.

  • Refreshments at public functions, such as a ribbon cutting ceremony, an opening day, a reception or banquet, or a presentation

Refreshments and meals may be served at legitimate public functions such as ribbon-cutting ceremonies, opening day events, receptions or banquets, presentations, and the like so long as they are modest and served to provide a benefit for the city or town by helping to keep the participants alert and receptive. The public function must be a department sponsored public event for authorized persons and related to the public purpose of the department sponsoring it. If the function is open only to select groups or individuals, or spouses are in attendance, it is more likely to be considered a private celebration of primarily a social character.

  • Refreshments served to employees, such as coffee made available at a staff meeting or light refreshments provided to election workers or lunch served at an all-day training program or planning meeting

Refreshments and meals may be served to officers or employees of the city or town or persons doing business with the municipality at official meetings or official events so long as they are modest and benefit the city or town by helping to keep the participants alert and receptive or by enhancing efficiency by avoiding loss of time and disruption if participants leave the premises. The official meeting or event must be a department or municipal sponsored meeting or event for authorized persons and related to the public purpose of the sponsor.

  • Reimbursement of a department head for attending retirement or department dinners or parties or for attending other events not sponsored by the department or municipality

Employees and officials may be reimbursed for the expenses of attending functions that relate to their public duties. The function must relate to and further the public purpose of the department sponsoring it. If a department head incurs an expense in the performance of official duties in the representation of his or her department, the expense is reimbursable. Thus, the cost of a department head’s attendance at a retirement dinner or department party at which he or she is the official presenter of token gifts or awards, as a representative of his or her department, would be a legitimate municipal expense. If the event is arranged and funded by department employees or others, and attendance is optional, then the event would seem to be social and for private purposes rather than for public ones. In addition, if the event is outside of the municipality and not related to the department or the community, the use of municipal funds would not be appropriate.

  • Reimbursement of purchases or expenses incurred during authorized travel or while engaged in authorized business

Employees who are out of town or working late on business or attending training programs or conferences on behalf of a city or town may be reimbursed for out-of-pocket costs of travel, meals, and other purchases incurred in furtherance of that objective and as a term or condition of employment. These types of expenses are permissible municipal expenses, provided that attendance is authorized by the municipal official or board with the authority to expend department funds. Included within the realm of reimbursable expenses are: (i) registration charges, including late fees; (ii) local surcharges and taxes on car rentals; (iii) taxes and tips on meals, and (iv) taxes on petty cash purchases, so long as these expenses are reasonable and not in conflict with the reimbursement policies of the city or town. Late registration fees are considered to be part of the contract price for the training program or conference. Similarly, surcharges, taxes and tips are a necessary and customary part of legitimate expenses incurred by employees in the course of their employment.

  • Payment of expenses associated with fundraising for departments, e.g., mailings seeking donations or door prizes and refreshments at a fundraising event.

Municipal departments, like the Parks and Recreation Department, the Library, the Historic Commission, or the schools, may want to raise money for a particular departmental project. Generally, solicitations for donations or financial support from private individuals or businesses must be conducted in accordance with MGL c. 268A, the Conflict of Interest law. In that regard, the State Ethics Commission has issued Advisory Opinion EC-COI-12-1, which provides guidance on fundraising by municipal employees. We suggest that you consult with your municipal counsel for advice before proceeding with fundraising.

Fundraising activities that go beyond applying for grants or soliciting contributions and involve expending municipal funds or receiving funds in exchange for goods are more problematic. For example, if the Recreation Department wants to sell T-shirts as a fundraiser, then it would need an appropriation from which to purchase the T-shirts(23) and proceeds from their sale would be general fund revenue, which could not be spent without an appropriation.(24) Arguably, such a transaction is more in the nature of a profit on a business transaction than a donation. We believe the better practice in such a case is to have a private entity, such as a “friends” group, sponsor and conduct the fundraising event and turn over the net proceeds to the municipal department as a grant or gift under MGL c. 40, s. 53A. Under section 53A, the funds are held by the treasurer in a separate gift account and may be spent by the department for the purposes of the gift without appropriation upon the approval of the board of selectmen, or the city manager and city council, or the mayor and city council, as appropriate.

An additional issue arises when municipal resources are used to assist a private group’s fundraising activities even if the activities will benefit the municipality. Pursuant to the Anti-aid Amendment, public funds may not be used to assist a private organization’s fundraising activities, no matter how worthy or related the cause. For example, the school department cannot pay to print and mail a flyer by the Parent-Teachers Organization to promote a car wash it is holding to raise monies for the schools.

Sharing the expenses of a community event co-sponsored by a municipal department and a private organization also raises Anti-Aid Amendment issues because the event is not under the exclusive control of public officers.


DLS strongly recommends that municipalities develop clear, written policies or guidelines, preferably by bylaw or ordinance, about allowable expenditures. For example, to ensure the municipality receives the maximum benefit from its sales tax exemption, there should be clear standards about when department employees can purchase necessary supplies or materials and be reimbursed. Travel expenses are often set out in collective bargaining agreements, but the municipality should also adopt a policy to cover travel expenses for nonunion employees. DLS also recommends that standards be established for merit awards, food or fundraising expenses. Finally, DLS recommends that accounting officers advise managers and employees at the beginning of each fiscal year of the municipality’s policies. This will help to avoid uncertainty or disagreements about whether certain expenditures are permissible and payable.

1.) With appropriate updating.

2.) MGL c. 40, s. 5 applies to cities under MGL c. 40, s. 1.

3.) See art. 2 of the Amendments to the Massachusetts Constitution, as appearing in art. 89, sec. 6, 7 and 8.

4.) Mass. Const., Art. XI, c. 2, s. 1 and Art. IV, c. 1, s. 1; Lowell v. City of Boston, 111 Mass. 454, (1873);Matthews v. Inhabitants of Westborough, 131 Mass. 521 (1881); Mead v. Acton, 139 Mass. 341 (1885); In re Opinion of Justices, 190 Mass. 611  (1906); Whittaker v. Salem, 216 Mass. 483 (1914); In re Opinion of Justices, 240 Mass. 616  (1922); Jones v. Inhabitants of Town of Natick, 267 Mass. 567 (1929); D.N. Kelley & Son, Inc. v. Selectmen of Fairhaven, 294 Mass. 570 (1936); Quinlan v. City of Cambridge, 320 Mass. 124 (1946); Eisenstadt v. County of Suffolk, 331 Mass. 570 (1954).

5.) See e.g., Opinion of the Justices, 313 Mass. 779 (1943) (“The fact that the owner of a way may profit by expenditures ‘for the removal of snow and ice’…does not invalidate expenditures…where the primary purpose of such removal is the benefit of the public to whose use the way is open.”).

6.) See e.g., Salisbury Land & Improvement, Co. v. Commonwealth, 215 Mass. 371 (1913) (act was unconstitutional where it authorized the condemnation of lands for a public beach and the sale or leasing to private parties of any portion not needed for the public beach).

7.) The Anti-Aid Amendment is contained in Section 2 of Article 46 of the Amendments to the Massachusetts Constitution (as amended in 1974 by Art. 103 of the Amendments).

8.) See Commonwealth v. School Committee of Springfield, 382 Mass. 665 (1981); Helmes v. Commonwealth, 406 Mass. 873 (1990).

9.) See e.g., Commonwealth v. School Committee of Springfield, 382 Mass. 665 (1981)(court held that the purchase of services by the school committee from private schools to meet the needs of special education students did not run counter to the anti-aid amendment because the purpose was to fulfill the obligation of the public school system which had chosen not to provide the services in its own schools).

10.) See e.g., Benevolent & Protective Order of Elks, Lodge No. 65 v. Planning Board of Lawrence, 403 Mass. 531 (1988) (the taking of property for urban renewal project did not violate the Anti-Aid Amendment because the taking had a public purpose to eliminate a blighted open area and any benefit to college was incidental to that purpose).

11.) See Eisenstadt v. Suffolk County, 331 Mass. 570, 573 (1954) and cases cited.

12.) Allydonn Realty Corp. v. Holyoke Housing Authority, 304 Mass. 288,  292 (1939).

13.) See e.g., Opinion of the Justices, 313 Mass. 779, 784-85 (1943) (expenditures for snow removal from private ways that were open to public were for the public purpose of accommodating the public as to means of travel and transportation); McLean v. Boston, 327 Mass. 118 (1951) (expenditure of money for the development of housing for residents made homeless by tunnel expansion was for the public purpose of addressing a local emergency caused by a public improvement); Opinion of the Justices, 349 Mass. 794 (1965) (payments by city for retirement of certain alcoholic beverage licenses was for the public purpose of cleaning up of the city).

14.) See Opinion of the Justices, 337 Mass. 777, 781 (1958).

15.) See e.g., M.G.L. c. 40, s. 4 (“A city or town may make contracts for the exercise of its corporate powers…”); Leonard v. Middleborough, 198 Mass. 221 (1908).

16.) See e.g., Curran v. Holliston, 130 Mass. 272 (1881); Attorney General v. Woburn, 317 Mass. 465 (1945).

17.) See e.g., Quinlan v. City of Cambridge, 320 Mass. 124 (1946); Wood v. Haverill, 174 Mass. 578 (1899).

18.) See Matthews v. Westborough, 131 Mass. 521 (1881); Jones v. Natick, 267 Mass. 567 (1929); George A. Fuller Co. v. Commonwealth, 303 Mass. 216 (1939).

19.) See e.g., M.G.L. c. 71, s. 47 (specifically authorizes the expenditure of municipal funds for student prizes).

20.) See e.g., Eisenstadt v. County of Suffolk, 331 Mass. 570 (1954); In re Opinion of Justices, 190 Mass. 611 (1906); see also In re Opinion of Justices, 240 Mass. 616  (1922).

21.) See e.g., Matthews v. Westborough, 131 Mass. 521, 522 (1881); Whittaker v. Salem, 216 Mass. 483(1914); Jones v. Inhabitants of Town of Natick, 267 Mass. 567 (1929).

22.) See e.g., Anderson v. Boston, 376 Mass. 178 (1978), appeal dismissed, 439 U.S. 1060, 99 S. Ct. 822 (1979).

23.) MGL c. 44, sec. 31.

24.) MGL c. 44, sec. 53.

Job opening in town

Job opening at 266 Main Street, per attached email –

266 main street.jgp

I am with a local Medfield business, and we have an open position and we would like to hire from the local community. I spoke with the Employment Office in Town Hall, and they suggested that I reach out to you. Perhaps you could be kind enough to mention our opening in your blog?

Gatti & Associates is a 30-year old Executive Retained Search Firm that has been located in the 266 Main St. buildings behind Shaw’s for 25+ years. We are growing rapidly, and under new ownership since 2014. We have an opening for an administrative role, a Database Administrator. This would be similar to a database clerk and has room to grow past the overall responsibility for our database to include being the trainer to new employees on the database and its functions.

We are open to a part time or full time arrangement for this role, and hoped to find a local individual. I have attached a full position description for your review, and encourage you to follow up if you have any questions. Please don’t be confused by our Tully~Newbridge logo, it is our new parent company and responsible for all of our administrative roles. We are located in the same office.

Thank you Osler, I appreciate your support in our attempt to hire a local candidate.

Alexandra Grasso

Executive Search Associate

Gatti & Associates

Office: 508-359-8293


Twitter: @AlixgrassoHR

Linked IN:


Database Administrator


Medfield, MA


This role will involve full ownership of the organizations’ database and the accuracy of its records. Responsibilities will include data entry, maintenance, and eliminations of duplicate records to create the most accurate and up to date platform as we being to expand our business operation. This individual would be the go-to person for all database sourced reports and technical assistance. Additional responsibilities may include training of new associates on the proper use of the database and all of its features.

  • Import resumes of new applicants to database
  • Clean up duplicate people & companies in the database
  • Update individuals with new information as it is available
  • Import projects and individuals into company database
  • Generate reports as needed from database
  • Serve as in-house technical resource on systems



  • Dependable
  • Accurate, detail oriented
  • Candidates must have 2-3 year of prior data entry experience
  • High level of comfort with computers and computer systems is required
  • BA/BS preferred

This could be a part time or full time opportunity, open to mothers’ hours and flex time. This is an in office position that cannot be done remotely. No local access to public transportation.

Interested and Qualified? Please send a copy of your most up to date resume to and reference Job # 6059

BoS on 11/24 – all lacrosse!


Tuesday November 24, 2015@ 7:00 PM


7:00 PM Medfield High School State Championship Boys Lacrosse Team
Presentation of citations

lacrosse LAX


Vote to sign contract with Waste Water Services, Bridgewater, MA

Other business that may arise