Category Archives: Selectmen matters

Office hours issues

office hours sign

Issues that came up this AM at my selectman office hours:

First, a Castle Avenue resident told me that there is a telephone pole that was in the middle of the cul-de-sac that broke off and needs replacement, and he is hoping it can be replaced 15-16′ to the West, out of the asphalt. It is a pole that hosts a guy wire to another pole, now leaning. Also, he abuts the rear of 93-95 North Street and he said that property floods after heavy rains and it takes 3-4 days to dry out at times.

Second, I had discussions with a resident about the town buying their land, how a price might get determined, timing, and their capital gain tax issues.

Third a resident wants to create a dog park in town where dogs can run off leash. I encouraged her to get in touch with the Animal Control Study Committee, and I put her in touch with them. She also had concerns over trucks parked on North Street in front of Nosh N Grog to make deliveries.  She also suggested parking meters – I told her how happy I was that we had a parking problem, because it means things are going on, and I mentioned that a parking study is coming soon, so we will have data from which to make decisions.  I also recounted how Wellesley was always tight on parking when I would commute home at night, until Blue Ginger closed, and now they have plenty of parking.  We now have a similar restaurant effect at night downtown.

Lastly, I discussed senior housing with another resident who hopes for sale price point of $350-500K (with deeded owner profit limitations), preferences for Medfield residents, and town staff assistance in writing a warrant article for the annual town meeting.

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BoS on 11/21/17

Here is an updated agenda and the back up materials.  These back up materials contain the Schedule A financial summary the Town of Medfield files annually with the Massachusetts Department of Revenue, that gives a complete summary of the town finances.

20171121-Meeting Materials

MEETING I PPSTED TOWN CLERK·. TOWN OF MEDFIELD t{LCl::.ivtu · l'UWN OF MEDFIELD. MASS NOTICE POSTED IN AccoRDANcE wITH THE PRovisioNs oF M.G.L. cHAPrE28n9r~H,U~3~ WMENDED. Board of Selectmen OFFICE OF THf TOWN 8LERK Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town House, Chenery Meeting Room, 2"d Floor Tuesday, November 21, 2017 7:00PM Agenda (Subject to Change) 7:00 Call to Order Disclosure of Video Recording Announcement We want to take a moment of appreciation for our Troops serving in the Middle East and around the world. Appointments 7: 15 Medfield State Hospital Building and Grounds Committee Citizen Comment Action Items Selectmen are invited to the Eagle Scout Court of Honor on Saturday, December 2, 2017. Vote to sign the Eagle Scout Certificate of Achievement for: Garrett Theodore Gipson Roberta A. Raine Tyler James Hatch Stephen Daniel Williams Discussion of Board of Selectmen 2018 A TM Warrant Articles Pending Items Town Administrator Evaluation Discussion Town Wide Goals Veterans Service Officer Annual Appointments Lot 3 Discussion MSHMPC issuance ofRFP for Facilitation Services Licenses and Permits (Consent Agenda) Katie Walsh, owner of Capsule, requests a one day Liquor permit for the Holiday Stroll on December 1, 2017 from 5PM to 9PM. (70 North Street) MEMO requests a Parade Permit for the Annual Holiday Parade on Saturday, December 2, 2017 at 1 :OOPM. MEMO also invites the BOS to lead the parade and participate in the Tree Lighting Festivities on December 1, 2017 at Baxter Park. Town Administrator Update Update on 11/17 meeting with the DOT and Legislators regarding West Street/Route 109 Bridge Informational 2017 Schedule A Town House closed at lPM on Nov 22. Closed on 11/23 and 11124 for Thanksgiving Holiday. Cushman House Lottery Application for 67 North Street20171121-agenda-final_Page_2

Office hours tomorrow, 9-10AM

Center_and_sign

Selectman Office Hours

Selectman Osler “Pete” Peterson holds office hours at The Center tomorrow from 9-10 AM, due to a deposition on the first Friday of November.

Residents are welcome to stop by to talk in person about any town matters. Residents can also have coffee and see the Council on Aging in action (a vibrant organization with lots going on).

I can be reached via 508-359-9190 or my blog about Medfield matters https://medfield02052.wordpress.com/, where any schedule changes will be posted.

BoS on 11/21

TOWN OF MEDFIELD POSTED: MEETING TOWN CLERK NOTICE POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED. Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town Hall, Chenery Meeting Room 2nd floor Tuesday, November 21, 2017 7:00PM 7:00 Call to Order Disclosure of Video Recording Announcement We want to take a moment of appreciation for our Troops serving in the Middle East and around the world. Appointments 7:15 Medfield State Hospital Building and Grounds Committee Citizen Comment Action Items Selectmen are invited to the Eagle Scout Court of Honor on Saturday, December 2, 2017. Vote to sign the Eagle Scout Certificate of Achievement for: Garrett Theodore Gipson Roberta A. Raine Tyler James Hatch Stephen Daniel Williams Pending Items Town Administrator Evaluation Discussion Town Wide Goals Veterans Service Officer Annual Appointments MSHMPC issuance of RFP for Facilitation Services Licenses and Permits (Consent Agenda) Katie Walsh, owner of Capsule, requests a one day Liquor permit for the Holiday Stroll on December 1, 2017 from 5PM to 9PM. (70 North Street) MEMO requests a Parade Permit for the Annual Holiday Parade on Saturday, December 2, 2017 at 1:00PM. MEMO also invites the BOS to lead the parade and participate in the Tree Lighting Festivities on December 1, 2017 at Baxter Park. Town Administrator Update Update on 11/17 meeting with the DOT and Legislators regarding West Street/Route 109 Bridge Informational 2017 Schedule A Town House closed at 1PM on Nov 22. Closed on 11/23 and 11/24 for Thanksgiving Holiday. Cushman House Lottery Application for 67 North Street20171121-agenda_Page_2

Selectmen discuss senior housing 12/7

COOA's Center_and_sign

Selectmen will meet from 4-7 PM, Thursday, December 7 at The Center to Discuss Senior Housing

The Board of Selectmen will hold a special meeting to address the issue of housing for seniors in Town of Medfield.  All are welcome to attend.

 

BoS record late ending

Late meeting last night.  Even missed watching the 11PM news with dinner.

clock 11 30.jgp

Budget meeting with Warrant Committee and department heads to hear about panoply of financial constraints on town that limit the operating budgets (unfunded OPEB obligations at $48m., unfunded pensions at $18m., deferred building maintenance at $42m.).  Budgets and any annual town meeting (ATM) warrant articles must be submitted this year by December 1 to be included, so as to give the Warrant Committee sufficient time to review.  Mike Sullivan’s preliminary budget requires the use of $1.2m. from free cash to balance, more than is desired.

Meeting with Water and Sewerage and town staff to confirm steps needed to get rates set in a timely manner, where the rates were not last year, when the committee did not get the data when it was needed.  W&S looking at capital projects:

  • painting and refurbishment of the Mt. Nebo water tower this year
  • possible new wells to secure future water supply,
  • possible treatment facility for wells behind Wheelock that contain iron and manganese.

Long discussions about

  • the basketball backboard installed on the town right of way on Rockwood,
  • form of the town administror’s evaluation,
  • getting the Board of Selectmen authority to dispose of Lot 3 on Ice House Road in case the upcoming special town meeting (STM) on the Medfield State Hospital development does not vote to accept the recommended development proposal – the 2014 ATM vote already gives the Board of Selectmen broad authority to dispose of Lot 3 for virtually anything, so no new authority is needed.
  • update from Affordable Housing Trust Committee on status of projects that will keep the town in our safe harbor

Then an executive session to discuss land acquisition, LCB, and pending legal matters.

BoS on 10/3

BoS

My only correction to these draft minutes would be to note that the Board of Selectmen voted to support the idea of a cultural arts center at the former Medfield State Hospital site, if the finances worked.

Meeting Minutes October 3, 2017 Chenery Meeting Room draft PRESENT: Selectmen Peterson, Marcucci, Murby; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke Chairman Peterson called the meeting to order at 7:00 PM and announced this meeting is being recorded. He asked for a moment of appreciation for our Troops serving in the Middle East and around the world. Mr. Peterson offered sympathies to all involved with the horrific situation that happened in Las Vegas over the weekend. PARK AND RECREATION Present Mel Seibolt, Chairman, Director Kevin Ryder, Consultant Hunden Strategic Partners Consultant hired to do a programmatic needs study for a new recreational facility. The Pfaff Center was built in 1927 and no longer serves the Town's needs. The study confirms that Pfaff Center has several safety issues along with it not being functional. The consultant provided many slides to point out the community warrants space to house basketball courts, volleyball games, indoor turf field for soccer, multipurpose rooms for events such as exercise, dancing, child play area and space for a game room for teenage activities. A new facility would also provide storage rooms, a kitchen and the room to provide music and drama programs. The Pfaff Center has about 4,700 square feet; proposed new building would provide nearly 9,000 square feet of usable activity space plus a 15,000 sq ft gymnasium. Mr. Ryder talked about the increase in both revenue, fy14 $450,000 to $715,000 net in fy17 and attendance from about 600 to 1100. We lack in programs for middle and high school students; our programs are geared mostly to toddlers and up to grade 6. He went on to say that he has been contacted by sports clubs that would be very interested in rental agreements that would provide needed revenue to ease the costs of the new facility. A new building that incorporates all of the above mentioned space could cost up to $20 million, an amount that many taxpayers may not be willing to pay. Mr. Sullivan noted that the Town has $57M in debt; some tax bills are $11,000 and over; the School Department may be proposing a new school building in the near future. The largest challenge of building a new park and recreation facility is the cost. Selectman Murby remarked that perhaps there may be more creative ways to finance the building without having taxpayers bear the total cost. The Selectmen thanked Park and Recreation and their consultant for this informative presentation. DPW DIRECTOR MAURICE GOULET Mr. Goulet is present to update Selectmen on several projects: October 3, 2017 Page two Philip Street Bridge: the design has been submitted and waiting for MassDot to review and make comments. It will likely take about 16 weeks for the bridge to be fabricated so we are looking hopefully at completion and reopening the bridge in the spring. Route 109 paving: the paving project went very well. Highway Department, police and the contractor all worked very well together with minimal disruption to the Town. He appreciated the cooperation of residents and apologizes for any inconvenience. Selectman Marcucci said that completing the project in four nights was remarkable; overall the project was an A+. This paving should get us another ten years and then 109 will need to be rebuilt. Most likely this will be a state funded project under the TIP program. Pavement Management: as of now the contractor is taking measurements of all our roads. The department has been working to get the software installed that will give us information about our road conditions. He will have an update after the first of the year. Sidewalks: the new sidewalk on Metacomet is almost complete. DPW did most of the work with the help of a local contractor and it is turning out really well. A wonderful stone wall has been constructed at the corner of South Street and Metacomet; a few additional details to be completed. Note, a resident in the audience queried about a sidewalk in the Dale Street and Charlesdale Road area to which Mr. Goulet responded that there are some complications constructing that sidewalk but we will continue to look at it. Tree planting: DPW removed two trees in front of Montrose School that were making the sidewalk buckle. In all three new trees were planted by DPW. North Street Reconstruction: the Town has been trying to get this project on the TIP Program; however it seems that the state will not review for several years out. So we are faced with how to get the job done. We could use Town funds, work on the project in phases as money becomes available or somehow convince the state that it is a good project. Actually the culvert is the biggest expense. More discussion needs to take place at a later time. The Selectmen thanked Mr. Goulet for attending this evening. PROPOSED LIP PROJECT AT 93-95 NORfH STREET Developers David and Robert MacCready, Architect David Sharff and Attorney Russ Hallisey are present to make an initial project presentation to the Selectmen. Earlier this evening a presentation was made to the Affordable Housing Trust. A total of 14 rental units is proposed four of which will be affordable. All 14 units would count as affordable and would be included in the 21 housing units the Town needs per year to be in "safe harbor." There is an existing barn on the property and the plan is to relocate and October 3, 2017 Page three renovate the building to include two, two bedroom units and construct a new 10,000 square foot building for ten two bedroom apartments. There is also an existing two family house on the property that will be counted in the 14 proposed units. A 21 space parking lot is planned, plot size is .8 acre. The developer proposes to name the project Mason Place. A number of abutting neighbors are in attendance. A few were recognized to voice concerns, i.e. project too dense for the area; impact of a three story building on the neighbors; lack of green space; question regarding number of families living at existing two family house (answer husband and wife with two children; single woman with one child) as there are a number of vehicles parked near the house at most times; are zoning changes required (answer developer must have zoning board approval for the project); one abutter's opinion is that this development is irresponsible. Selectman Marcucci remarked that the town needs to reach the state's requirement of 10% affordable housing. We have a Housing Production Plan to give us control as to how we reach that number. The Board of Selectmen has to decide if each proposed project is worthwhile and in the best interests of the Town. The Board agreed to have developers continue discussion at their November 7 meeting. CULTURAL CENTER Jean Mineo said that she is here this evening to ask for the Selectmen's support for the concept of the reuse of the Lee Chapel and infirmary as a multi-purpose center for the arts. She went on to say that state hospital consultant Kathy McCabe had advised the Cultural Alliance to apply for tax credits and she feels that having a cultural center may add more value to the entire project. Ms. Mineo would like to make application for a cultural grant as deadlines are coming up and this potential funding may be used for a feasibility study. It may take 6-8 months to learn if approved. Jean said that she has also requested a letter from the state hospital master planning committee and they will have discussion at their meeting tomorrow night. Resident Jerry Potts was recognized and he remarked that applying for grants needs matching dollars to show that there is an interest from the town in a project like this. Then we can move forward to raise the matching dollars. Selectman Marcucci said that his concern is that by the Selectmen writing this letter will it appear that we are fully committed to a cultural center. We should be of the mind that if another use for the building comes about, perhaps a business headquarters we would be in a position to explore that possibility. Resident Gil Rodgers remarked that there is no definite decision the cultural center would be at the Chapel. Jean reiterated that this letter will be viewed as a show of support from the Town. October 3, 2017 Page four JOINT SALT BID VOTE: On a motion made and seconded it was voted unanimously to award the bid for 2017-18 Joint Purchase of Salt to Eastern Minerals in the amount of CC $45.20, Solar $45.20 and Treated $62.20 and as recommended by DPW Director Maurice Goulet CHAPTER 90 REIMBURSEMENT VOTE: On a motion made and seconded it was VOTED unanimously to sign Chapter 90 Reimbursement Request for Main Street and North Street paving, amount $38,024.43 And as recommended by DPW Director Maurice Goulet BOARD OF APPEALS ON ZONING Stephen Nolan, Chairman requests he Selectmen vote to accept the resignation of board member Douglas Boyer and appoint Associate Member Jack McNichols as a full member. In addition appoint Douglas Boyer, William McNiff and Michael Whichter as Associate members and it was so voted 71 NORTH STREET VOTED unanimously to authorize Chairman Peterson sign letter in support of developer Robert Borrelli's LIP project at 71 North Street and addressed to the Department of Housing and Community Development and as recommended by Assistant Town Administrator Kristine Trierweiler MIIA HEALTH BENEFITS TRUST VOTED unanimously to authorize Town Administrator Michael Sullivan sign acceptance of January 1, 2018 - December 31, 2018 renewal rates for Medex 2 and Blue Med Rx STATE HOSPITAL CONSULTANTS McCabe Enterprises, Kathy McCabe Principal, consultants to the Medfield State Hospital Master Planning Committee requests a change order to cover additional work to develop a strategic reuse master plan for the hospital site in the amount of $20,120.00. Additionally another consultant to the committee, Consensus Building Institute requests approval for revised scope of work and in the amount of $13,295. Committee Chairman Stephen Nolan is in attendance and he remarked that his committee discussed these two items and recommends the Selectmen vote to approve. VOTED unanimously to approve the change order request as outlined in the McCabe Enterprises letter dated September 27, 2017 and the revised scope of work planned by October 3, 2017 Page five CBI for $13,295 and as recommended by the State Hospital Master Planning Committee LICENSES AND PERMITS (CONSENT AGENDA) Granted as noted by the Chair: Medfield Foundation Angel Run Committee permission to post signs announcing November 1 is the last day to register for the December 3 event One-day wine and malt beverage permit for October 21 Derbyfest at the Dwight Derby House 1 Church of the Advent Bazaar Committee permission to post signs promoting annual Holiday Bazaar on November 11 PENDING ITEMS It was noted Facilities Director Jerry McCarty will present the Town's 20 Year Capital Plan at the October 17 meeting; attending will be the Permanent Building Committee, Energy Committee and the Capital Budget Committee. The Selectmen are appreciative of the work by Facilities Director in putting together this report The Selectmen agreed to table the Annual Appointments until the next meeting Veterans' Service Officer Discussion tabled until October 17 meeting; invite COA Director Roberta Lynch to attend MEETING MINUTES VOTED unanimously to accept the August 15 and September 5 minutes as submitted TOWN ADMINISTRATOR UPDATE Mr. Sullivan remarked that Sudbury will be a candidate for a seat on the MPO Board. They are requesting support from Town's in their district in order for them to be placed on the ballot. VOTED: On a motion made and seconded it was voted unanimously to support the Town of Sudbury as a candidate for a seat on the MPO Board Medfield received the quarterly update on investment of OPEB Trust Funds Investments which are 100% reserves PRIT. A discussion followed regarding what steps the Town may consider to contribute more to the fund. SELECTMEN'S REPOITT Mr. Murby remarked that the ALS Committee is moving towards a fundamental plan for this service. He will have additional information very soon. The meeting adjourned at 19:55 PM20171003_Page_220171003_Page_320171003_Page_420171003_Page_5