Category Archives: Selectmen matters

BoS on 6/20/17

Meeting Minutes June 20, 2017 Chenery Meeting Room draft PRESENf: Selectmen Peterson, Marcucci; Town Administrator Sullivan; Administrative Assistant Clarke; Selectman Murby absent Chairman Peterson called the meeting to order at 7:00. He announced this meeting is being recorded and asked for a moment of appreciation for our Troops serving in the Middle East and around the world. POLICE DEPARI'MENf As Chief Meaney was not available this evening, Sgt Wilhelmi is present to explain the Delegation Agreement between Medfield Police and MASS Human Resources Division pertaining to the selection process for police sergeant. Civil Service will now allow the sergeant exam and assessments to be available locally. Chief Meany will be the Delegation Administrator to ensure that all aspects of the exam will be adhered to. Exam results will be available in three weeks and the cost to the Town to administrator the exam process is minimal. The Board is requested to authorize Chairman Peterson execute the document and it was so voted. MEDFIELD ARI'S INITIATIVES / JEAN MINEO AND CHRISTINE POTTS Jean Mineo gave the Selectmen a printout of "Economic Impact" regarding cultural events in Town. Medfield was one of 341 organizations country wide participating and she was happy to report that the 17 arts and cultural institutions in Medfield has been recognized as an excellent supporter for cultural events. The event "Arts in the Park" is planned for Thursday June 22 to highlight artists and their works in Straw Hat Park. Also a new banner will be on display that reads "We Celebrate Medfield Arts" and highlights those sponsors and supporters of all things cultural. Chris Potts remarked that the Town has a banner gift account and requests the Selectmen approve the cost of the banner, $265.00 to be paid from this account. VOTE: On a motion made by Selectman Marcucci, seconded by Selectman Peterson it was voted unanimously to authorize payment of $265.00 to cover the cost of a new banner and as requested by the Medfield Cultural Council STATE HOSPITAL MASTER PLANNING COMMITIEE Chairman Steve Nolan remarked that his committee has agreed that we will not be ready to present a plan for the site at a Special Town Meeting in November but rather tentatively aim for a meeting in January. He continued saying that the one consistent proposal that has been voiced from the public outreach meetings is that the focus should be on the Town reaching the 10 percent for affordable housing and safe harbor. June 20, 2017 Page two Many older residents would very much like to see affordable housing (not 40B) planned for some of the property to help provide those seniors who would like to stay in Medfield living in moderately smaller homes. Selectman Marcucci posed the idea that Lot 3 and the Hinkley property be split off from the hospital committee and be given to the new Affordable Housing Trust for consideration for a housing project. Mr. Nolan said that the committee continues to work on options and we welcome concerns. Selectman Peterson noted that reviewing the two plans for the property he feels that having a cultural center, create a destination and other attractions could be really exciting for the Town. Mr. Sullivan is of the opinion that the public has had their say and now it is up to the committee to do their work and formulate something more solid. CHAPTER90 Director Goulet requests the Selectmen vote to sign a Project Request for various roads preventive maintenance and it was so voted to sign PAVEMENT MANAGEMENT SYSTEM The Selectmen are requested to sign an Agreement with BETA Group, Inc. Norwood for their services to develop the pavement program; total cost $29,500.00 VOTE: On a motion made and seconded it was voted unanimously to execute the · Pavement Management System Agreement and as recommended by Director Goulet SOLAR MAINTENENACE AGREEMENT Facilities Director Jerry McCarty requests the Selectmen sign agreement with Select Energy Development, LLC, located in Hopkinton. This service agreement provides support for the solar system at the Public Safety Building and at the Wastewater Treatment Plant. VOTE: On a motion made and seconded it was voted unanimously to execute the Solar Maintenance Agreement with contractor Select Energy Development and as recommended by Facilities Director Jerry McCarty TRASH REMOVAL CONTRACT Director McCarty issued a request for bids to provide trash removal for all municipal buildings and the schools. Lawrence Waste Services, Medway is awarded the bid and the Selectmen are requested to sign the contract. VOTE: On a motion made and seconded it was voted unanimously to execute the Trash Removal Agreement with Lawrence Waste Services and as recommended by Director McCarty June 20, 2017 Page three WEBSITE SERVICES Ms. Trierweiler and the IT Team recommend that CivicPlus, Manhattan, Kansas be retained to provide a website redesign for the Town. Fee for services is $29,882.00. The Board is requested to sign the agreement and it was so voted. LETTERS OF RESIGNATION VOTE: On a motion made by Selectman Marcucci, seconded by Selectman Peterson it was voted unanimously to accept the resignation of Council on Aging Board member Neil Du Ross, member since 2006 VOTE: On a motion made and seconded it was voted unanimously to accept the resignation of Fire Chief Search Committee member Tanya Quigley-Bolan due to personnel reasons LICENSES AND PERMITS CONSENT AGENDA On motions made by Selectman Marcucci, seconded by Selectman Peterson, the Board voted to grant permission to the high school football team to hold a car wash behind Town Hall Saturday August 26 behind Town Hall; to grant permission to Kathy and Abe Schickel to hold the annual Run Like a Maverick SK Race on Sunday May 6, 2018. SELECTMEN'S REPORfS Selectman Marcucci enjoyed the Zullo Gallery Art Festival, a great event in a nice location. He noted that the beaver devastation in Rocky Wood is really serious. Mr. Sullivan will reach out to the Trustees to place beaver deceivers in the area; noting beavers are a problem around Town. Selectman Peterson remarked that it was a wonderful proclamation from the Town to Richard DeSorgher conducting his last Medfield History Day tour. He said that this is the 25th Anniversary of the event and through the years Richard conducted 150 tours. Mr. Sullivan noted the Medfield Conservation Commission passed Larkin Developers proposed housing development on Hospital Road with conditions. Becausethere will be affordable units included it allows the Town to reach safe harbor. Sullivan highlighted that DEP has postponed for the moment storm water regulations. The meeting adjourned at 8:50 PM

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BoS minutes for 6/6/17

Meeting Minutes June 6, 2017 Chenery Meeting Room draft PRESENT: Selectmen Peterson, Marcucci, Murby; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke Chairman Peterson called the meeting to order at 7:00 PM. He announced this meeting is being recorded and called for a moment of appreciation for our Troops serving in the Middle East and around the world. EAGLE SCOUT CANDIDATE Ian Gipson is present to describe his proposed Eagle Scout project and request the Selectmen's approval. He plans to build and install three map signs at the state hospital site. The purpose of the map will be used to guide visitors as they navigate their way around the area. The signs will contain a small amount of information about each building and its history. Ian hopes that this will be very interesting for the visitors as they will learn what each building was used for when the hospital was in operation. Ian has had conversation with John Thompson who has endorsed the project and will assist in finalizing locations to place the signs. Ian will also talk with area businesses to seek donation of materials for the project and expects to complete the project this summer. The Selectmen agreed Ian gave a good presentation. VOTE: On a motion made by Selectman Marcucci seconded by Selectman Murby it was voted unanimously to support and authorize the Eagle Scout project as described by candidate Ian Gipson DIRECTOR OF PUBLIC WORKS Maurice Goulet presented to the Board an update on roadway projects: Philip Street bridge, the engineer's design is 25% complete and reiterated that this is a state reimbursement project. Metacomet Street sidewalk; DPW will do the construction that will include granite curbing, concrete and access panels (i.e. handicap access). Hopefully project done before school opens Pavement Management Systems contract; he is working with Beta Group, Inc. to define a five year schedule to repair Medfield's 72 miles of roads. Director Goulet remarked that he is seeking some guidance from the Board regarding paving projects on North Street from Frairy Street to Pine Street and Route 109 from Brook Street to Causeway Street. He explained that under the TIP program North Street scored very low, 29 out of 135 points; he feels the Town will not be considered until 2023 as a TIP project. He would like the Board to consider the Town takes on the project to grind and repave North Street that will provide a smoother surface and should last about 10 years. Cost $140,000.00 June 6, 2017 Page two Director Goulet went on to say that consideration be given to the 109 project as the roadway is buckling and has many dips due to the large and heavy vehicles that travel along the road; similar work as North Street, grind and repave, cost of $210,000; estimates that this completed project would also last about 10 years. He would like to do the work this summer. Due to the size of the project he recommends the work be done at night for minimal disturbance. The Selectmen discussed the options for the projects and concluded that the 109 work be done this summer. However, revisit North Street at a later date. Selectman Marcucci would like to see an analysis to determine if the Town should pay for a permanent solution on North Street; cost approximately $2.5 million. VOTE: On a motion made and seconded it was voted unanimously to move forward with the project to grind and repave Main Street from Brook Street to Causeway Street VINALD ROAD Town Counsel Cerel requests the Selectmen vote to sign document relating to the Vina Id Road Layout voted at Town Meeting; he will record at the Dedham Registry VOTE: On a motion made and seconded it was voted unanimously to sign Confirmatory Order of Layout, Acceptance and Taking of Public Right-of-Way over a portion of Vinald Road RESIGNATIONS Board of Health member Gabriele Harrison has resigned. The Board of Health is requesting interested residents contact their office for consideration to serve on the board VOTE: On a motion made and seconded it was voted unanimously to accept with regret the resignation of Board of Health member Gabriele Harrison Board of Registrars member William Dun lea submitted his .letter of resignation to the Board of Selectmen. He was appointed in 1985 VOTE: On a motion made and seconded it was voted unanimously to accept with deepest regret the resignation of Board of Registrars member William Dun lea NEW MEMBER APPOINTMENT Town Clerk Carol Mayer respectfully requests the Selectmen vote to appoint Eileen DeSorgher as a member of the Board of Registrars and it was so voted PENDING ITEMS Annual calendar I Selectman Murby prepared a detailed spreadsheet of meeting dates to discuss those items pertaining as to when departmental budgets should occur. It is hoped from June 6, 2017 Page three Mr. Murby's information an annual calendar will be established. The Board and the Warrant Committee would very much like to have budgets worked out in a more timely manner so as not to have articles/budgets submitted that would create additional time to formulate town meeting articles. It was discussed but not agreed that the annual date of January 15 would be the last date to submit the articles. Selectmen will continue discussion at a future meeting. LICENSES AND PERMITS CONSENT AGENDA Granted as noted by the Chair: One-day wine and malt beverage permit for event Global Women's Health Initiative Friday June 16, 2017 at the First Parish Unitarian church Starbucks Medfield to hold event Coffee With A Cop Saturday June 24, Straw Hat Park Medfield Library to hold summer programs in Gazebo Park Norfolk Hunt Club one-day liquor permit for Polo in the Country event September 10; rain date September 17 MEETING MINUTES VOTE: on a motion made and seconded it was voted unanimously to accept the meeting minutes of May 23, 2017 and December 20, 2016 SELECTMEN'S REPORTS Selectmen Marcucci attended the June 3 bench dedication ceremony held at the Grist Mill, it was very impressive. The bench commemorates two Medfield servicemen, Richard Werner and Douglas MacKeachie who served during WWII and who remain missing in action. Selectman Murby reported that the ALS committee held their first meeting and he was chosen to be chairman. Selectman Peterson attended the bench dedication ceremony remarking that it was very moving. He went to the high school gym to see the terrific decorations set up for the all-night graduation party. He went on to say that he received calls about a company soliciting in Medfield, Insight Pest Solutions. Mr. Sullivan said that they did not have a permit to solicit. Mr. Peterson voiced his dismay about O'Brien and Sons Company leaving Medfield. He queried if there is anything the Selectmen can do so that other businesses do not exit Medfield. Discussion ensued regarding the Affordable Housing Trust committee. The Board agreed that July 3 is the cut-off date to receive applications from interested residents. The meeting adjourned at 10:05 PM

BoS on 9/5

These are the background and informational materials  20170905-agenda and materials

Office hours this Friday 9-10AM

Selectman Office Hours this Friday 9-10AM at The Center

Selectman Osler “Pete” Peterson holds regular monthly office hours at The Center on the first Friday of every month from 9:00 to 10:00 AM (his litigation schedule permitting).

Residents are welcome to stop by to talk in person about any town matters.  Residents can also have coffee and see the Council on Aging in action (a vibrant organization with lots going on).

Peterson can be reached via 508-359-9190 or his blog about Medfield matters  https://medfield02052.wordpress.com/, where any schedule changes will be posted.

BoS minutes for 4/4, 5/4, and 5/23/17

Evelyn just got us the minutes for selectmen meetings on April 4, May 4, and May 23, which appear below.

My one notation is that Dr. Ruth Potee was made know to the Superintendent by Medfield Cares About Prevention (MCAP), and she was so well received that Jeff arranged for her to come back to spend the day with the kids, I believe this fall.  She talked to the kids directly and connects with them well.

BoS on 8/15/17

The agenda for the Board of Selectmen meeting on August 15, 2017 appears below, and the 113 pages of back up materials can be accessed via the PDF file linked here 20170815-agenda TOWN OF MEDFIELD POSTED: K MEETING NOTICE (.U VH~ Of ' p \2~• Q\.\ t''"'' ~UG \ \ POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 ff~1e~2J~\cA S AMENDED. 0 \OW~ Ctf\'\ Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, ANDTIME Town Hall, Chenery Meeting Room 2nd floor Tuesday August 15, 2017@ 7:00 PM AGENDA (SUBJECT TO CHANGE) 7:00 PM Call to order Disclosure of video recording Announcement: We want to take a moment of appreciation for our Troops serving in the Middle East and around the world CITIZEN COMMENT ACTION ITEMS Vote to sign September 19, 2017 Special State Primary warrant PENDING Memos from Selectman Murby I MSHMPC guidance and overall goals; Veterans Service Officer; Draft copy I Selectmen annual calendar; discuss request for a meeting with developers of Dale Street proposed project LICENSES AND PERMITS Medfield Youth Lacrosse request permission to post signs for Spring 2018 registration; signs in place October 1 to October 16 Norfolk Hunt Club requests a one-day liquor permit for annual event Polo in the Country on September 10; Rain date September 17 INFORMATIONAL Letter from Dept of Housing & Community Development regarding N orth Street project ZBA Decision no 1307 Notice I Annual Legislative Reception to take place September 28 Information packets from Medfield Conservation Commission From Sovereign Consulting, Inc. regarding 26 Spring St. groundwater sample report

BoS annual calendar

At the meeting last night Mike Sullivan distributed his suggested calendar for the Board of Selectmen covering the period from today through the next annual town meeting (ATM) in April 2018 –

 

DRAFT

 

TOWN OF MEDFIELD

 

BOARD OF SELECTMEN

ANNUAL CALENDAR

 August 15

-Veteran’s Services Officer

-Review Town Goals for Master Plan

-Preliminary listing of potential Warrant Articles for 2018 Annual Town Meeting

 

August 29

 

–Preliminary  FY18 Budget Estimate

— FY17 Preliminary closing update on finances

-Discuss and/or adopt Selectmen’s Goals for FYl8

-Meet with Medfield Affordable Housing Trust Commissioners

-Review progress on Housing Production Plan and FY19 Housing Goals

 

September 5 or 12

-Discuss FY19 Budget Guidelines with Warrant Committee and School Committee

-Set Target Dates for submission of Budgets and Warrant Articles

 

September 19

-Primary Election for State Senate vacancy

 

September 19 or 26

-Review 20 year Capital Budget and Green Communities Projects with Energy/Facilities Manager, Capital Budget Committee, Master Plan Committee and Energy Committee.

-Submission of Town Administrator goals

 

October 3

-Meet with DPW Director for presentation on Pavement Management Plan and discuss road and sidewalk maintenance, tree planting,North St. reconstruction a bridge repairs.

 

October 17

-Election for State Senate vacancy

 

October 17

-Meet with Water and Sewerage Board for update on Iron Manganese Study, Painting of Mt. Nebo Water Tower, Rules and Regulations Manuel and other issues of concern.

 

November 7

-Annual Budget Meeting, Distribution of Budget Forms, Opening of Warrant for 2018 Annual Town Meeting and review of Department accomplishments and goals.

-Update on Hospital rental and discussion of future special uses

 

November 21

-Hospital Master Plan Update

 

December 5

-Deadline for submission of unedited Warrant Articles for 2018 Annual Town Meeting.

-Downtown,Economic Development and Historic issues

 

December 8

-Submission of Operating Budgets

-Update from ALS Committee

-year-end update on SWAP area

 

December 12 or 19

– Final FY17 Financials and review of Budget Guidelines, Free Cash Certification for close of FY17, and updated Tax Levy estimate for FY19

 

January 6 (Saturday)

-Budget meetings with Departments

 

January 9

Budget meeting with Departments (continued from January 6)

Submission of FY19 Capital Budget

-Open Warrant for Special Town Meeting on Hospital

 

January 23

-Begin review of edited Warrant Articles for FY19

-Meet with Hospital Planning Committee to review recommendations to be made at Special Town Meeting Close Warrant for Special Town Meeting on Hospital

 

January 31

– Board of Health and Lyme Disease Committee on Marijuana, Tics, Beavers, and other health related issues.

-School Committee submission of budget to Board of Selectmen

-Close Warrant for Annual Town Meeting

 

February 6

-Opening of Warrant for Town Election

-Review of edited Warrant Articles for FY19 (continued). Year-end update on OPEB Trust Fund

 

February 20

–Meet with Warrant Committee and Hospital Planning Committee to Special Town Meeting recommendations

 

February 2.6

–Special Town Meeting on Hospital Master Plan & Zoning Changes

 

March 6

 

-Meet with Department Heads who have concerns about budget recommendations

Meet with Medfield Affordable Housing Trust for update

 

March 20

Meet with DPW Director on scheduling of capital projects for Summer of 2018, update on bridge repairs and other projects.

 

March 26

-Town Election

 

April 3

-Re-organize Board of Selectmen

-Meet with Warrant Committee for review of budget and Warrant Article recommendations

 

April 17

-Review recommendations and assign articles for Town Meeting

 

April 23

-meet in High School Library prior to Town Meeting for last minute items

-2018 Annual Town Meeting