BoS 5/4 agenda


Attachments are here 20170504-agenda

'I POSTED: TOWN CLERK TOWN OF MEDFIELD MEETING NOTICE i{t.Cf..11/t..u ' ··. roWH oFMEOFlELO. MAS~ .. . zon MAY - ' P 4: 21 POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED. OFFCE OF THE TOWN CLERK Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town Hall, Chenery Meeting Room 2nd floor Thursday May 4, 2017@ 7:00 PM 7:00 PM Call to order Disclosure of video recording AGENDA (SUBJECT TO CHANGE) Announcement: We want to take a moment of appreciation for our Troops serving in the Middle East and around the world APPOINTMENT 7:00 PM Medfield Energy Committee; present fo the Selectmen citation signed by Governor Baker Recognizing Medfield as a Green Community and the Green Communities grant check 7: 10 PM Medfield Lions member Ron Gustavson Requests permission to hold the annual "Lions Toll Booth" fundraiser on Saturday May 13, 2017 7: 15 PM Police Chief Meaney and Director of Public Works Maurice Goulet Discuss traffic calming Citizen Comment ACTION ITEMS Selectmen are requested to vote to authorize Town Administrator Sullivan sign Chapter 90 10 year contract Discuss legal restrictions on influencing a ballot question Discussion regarding Veterans' Service Agent position and duties Selectman Murby wishes to discuss Board of Selectmen policies on residents' inquiries Discussion regarding access road at state hospital site Approve and sign June 25, 2017 Car Show contract to be held at state hospital site PENDING ITEM Continued discussion regarding the fire chief selection committee Friends of the Dwight Derby House request a date change from May 6 to May 20 for New n' Town's one-day liquor license CONSENT AGENDA LICENSES AND PERMITS Friends of the Medfield Library request a one-day wine permit for the Grand Opening of the relocated Bookstore on Tuesday May 30, 2017 7-9PM. Additionally request permission to post signs promoting the event The Gazebo Players of Medfield will perform The Merchant of Venice on July 22 and 23. They are very excited to announce a new location for the event, Rocky Woods. Request permission to post signs two weeks prior promoting the event Memorial Day Committee requests parade and discharge of firearms permits for Monday May 29, 2017. Selectmen are cordially invited to participate in the parade and ceremony Resident Chris McCue requests permission to post signs advertising the annual Zullo Art Festival on Saturday June 10, 2017 two weeks prior to the event TOWN ADMINISTRATOR UPDATE SELECTMEN REPORTS INFORMATIONAL Resident Colleen Sullivan's comments regarding the proposed ALS study committee Selectmen's Association Regional Meeting to be held Wednesday May 24 11:30 to 1:30 at the MMA Office, Boston Information from Medfield Conservation Committee Notice from ENSTRA T, Inc. regarding Release Abatement Measure Plan for property at 100 North Meadows Road submitted to DEP Signature Date ·' :~· L": Be it hereby known to all that the: Town of Medfield Having met the criteria established pursuatjt to Massachusetts General Law, Chapter Twenty-five A, Section Ten, has been officially designated as a: / Green Community By the Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs, Department of Energy Resources with all rights and privileges conferred upon it by the Green Communities Division. DESIGNATION DAJ'.E: February 1, 2017 ~~ Charles D. Baker Gov.ernor '/) //// /)f 11_/ I ~;/MY/?--· Matthew A. Beaton Secretary. Energy and Environmental Affairs Massachusetts DEPARTMENT OF ENERGY RESOURCES KarynE. P o Lieutenant Governor ~~ (~. ~tfJ"- Judith F. Judson Corrunissioner Department of Energy Resources .._P', _;'~ -"-'----'-"'-'--""=--=-~-'-·-"".".. ·, '. ·. ., . $146,815.00 amount of Grant Check MASSDOT STANDARD CONTRACT FORM This form is issued and published by the Massachusetts Department of Transportation (MassDOT or Department). Any changes to the official printed language of this form shall be void. Additional non-conflicting terms may be added by Attachment. Contractors may not require any additional agreements, engagement letters, contract forms or other additional terms as part of this Contract without prior Department approval. Click on hyperlinks for definitions, instructions and legal requirements that are incorporated by reference into this Contract. An electronic copy of this form is available at www mass gov/osc under Guidance For Vendors - Forms or www mass gov/osd under OSD Forms CONTRACTOR LEGAL NAME: Town of Medfield DEPARTMENT NAME: Massachusetts Department of Transportation (and d/b/a): MMARS Department Code: DOT Legal Address: (W-9, W-4,T&C): 459 Main Street Business Mailing Address: 1 O Park Plaza, Boston, MA 02116 Medfield, MA 02052 ponfraCI Manager: l Billing Address (if different): i:~~fai[:J Contract Manager: Michelle Ho i>lion&:J lfii:J E-Mail Michelle.Ho@state.ma.us Contractor Vendor Code: : VC6000191875 Phone: 857-368-8895 I Fax: 857-368-0661 Vendor Code Address ID (e.g. "AD001"): AD001 • AD001 MMARS Doc ID(s}: INTFOOX02018S0050878 (Note: The Address Id Must be set up for EFT payments.) RFR/Procurement or Other ID Number: Chapter 90 = NEW CONTRACT lL. CONTRACT AMENDMENT PROCUREMENT OR EXCEPTION TYPE: (Check one option only) Enter Current Contract End Date Prior to Amendment: June 30, 20~ Statewide Contract (OSD or an OSD-designated Department) Enter Amendment Amount: $ _. (or "no change") _Collective Purchase (Attach OSD approval, scope, budget)_ AMENDMENT TYPE: (Check one option only. Attach details of Amendment changes.) =Department Procurement (includes State or Federal grants 815 CMR 2.00) Amendment to Scope or Budget (Attach updated scope and budget) (Attach RFR and Response or other procurement supporting documentation) =Interim Contract (Attach justification for Interim Contract and updated scope/budget) =Emergency Contract (Attach justification for emergency, scope, budget) =Contract Employee (Attach Employment Status Form, scope, budget) _ Contract Employee (Attach any updates to scope or budget) X_ Legislative/Legal or Other: (Attach authorizing language/justification, scope and Legislative/Legal or Other: (Attach authorizing language/justification and updated budget) scope and budget) The following MassDOT TERMS AND CONDITIONS (T&C) has been executed, filed with CTR and is incorporated by reference into this Contract. _X_ MassDOT Terms and Conditions _Commonwealth Terms and Conditions For Human and Social Services COMPENSATION: (Check ONE option): The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in the state accounting system by sufficient appropriations or other non-appropriated funds, subject to intercept for MassDOT/Commonwealth owed debts under 815 CMR 9.00. L Rate Contract (No Maximum Obligation. Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.) _Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract (or new Total if Contract is being amended). ..............: PROMPT PAYMENT DISCOUNTS (PPD): Commonwealth payments are issued through EFT 45 days from invoice receipt. Contractors requesting accelerated payments must identify a PPD as follows: Payment issued within 10 days=% PPD; Payment issued within 15 days=% PPD; Payment issued within 20 days=% PPD; Payment issued within 30 days=% PPD. If PPD percentages are left blank, identify reason: =agree to standard 45 day cycle= statutory/legal or Ready Payments (G.L. c. 29, § 23A); x= only initial payment (subsequent payments scheduled to support standard EFT 45 dav oavment cvcle. See Promo! Pav Discounts Policv.l BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT: (Enter the Contract title, purpose, fiscal year(s) and a detailed description of the scope of performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications.) Extending the original Chapter 90 Contract for 1 O more years. Please note MMAS document identifiers have been adiusted. ANTICIPATED START DATE: (Complete ONE option only) The Department and Contractor certify for this Contract, or Contract Amendment, that Contract obligations: _X_ 1. may be incurred as of the Effective Date (latest signature date below) and lli! obligations have been incurred P!!.Q! to the Effective Date. = 2. may be incurred as of __ , 20 _, a date LATER than the Effective Date below and ill! obligations have been incurred ~to the Effective Date. =3. were incurred as of _, 20 _,a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceotance of oavments forever releases the Commonwealth and MassDOT from further claims related to these obliaations. CONTRACT END DATE: Contract performance shall terminate as of June 30, 2027, with no new obligations being incurred after this date unless the Contract is properly amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS: Notwithstanding verbal or other representations by the parties, the "Effective Date" of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contract or Amendment Start Date specified above, subject to any required approvals. The Contractor makes all certifications required under the attached Contractor Certifications (incorporated by reference if not attached hereto) under the pains and penalties of perjury, agrees to provide any required documentation upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the MassDOT Terms and Conditions, this Standard Contract Form including the Instructions and Contractor Certifications, the Request for Response (RFR) or other solicitation, the Contractor's Response, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractor's Response only if made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result in best value, lower costs, or a more cost effective Contract. AUTHORIZING SIGNATURE FOR THE CONTRACTOR: AUTHORIZING SIGNATURE FOR MassDOT: xi>~::.:~~::~~)H~d:tt:;~~ X: • Date: (Signature and Date Must Be Handwritten At Time of Signature) e!i11!_N~111_e,:t't20170504-agenda_Page_2

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