BoS on 3/7


Meeting minutes March 7, 2017 Chenery Meeting Room draft PRESENT: Selectmen Fisher, Peterson, Marcucci; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke Chairman Fisher called the meeting to order at 7:00 PM and read announcements. MASS STANDARD CONTRACT FORM DPW Director Maurice Goulet is present The Town's MASS Service Agreement is about to expire. Director Maurice Goulet explained that by the Town renewing we will be allowed to receive and expend grant funds that the Transfer Station and Recycling Committee may receive VOTE: On a motion made and seconded it was voted unanimously to authorize Chairman Fisher execute the MASS Standard Contract Form and as requested by DPW Director Maurice Goulet CHAPTER 90 REIMBURSEMENT REQUEST VOTED unanimously to sign Chapter 90 Reimbursement Forms for engineering services in amount of $7,153.84 for Philip Street project and as recommended by DPW Director Maurice Goulet COMMITIEE APPOINTMENT Medfield Historical Commission co-chairs David Temple and Dan Bibel request the Selectmen vote to appoint Caitlin Struble as a member of the commission and it was so voted GIRL SCOUT GOLD AWARD The Selectmen are invited to attend the Girl Scout Gold Award Ceremony for Julie Han Sunday March 26, 2017 2:00 PM at the United Church of Christ 2017 TOWN MEETING WARRANT Board of Selectmen are requested to vote to open the warrant to add a second article pertaining to storm water management that will be added as a new chapter in the Town's Code Book. VOTE: on a motion made and seconded it was voted unanimously to open the 2017 Warrant Selectman Peterson remarked that as we are opening the warrant he would like to add an article regarding the Community Preservation Act. He strongly feels that Medfield should be receiving matching funds from the state that could be allocated to our affordable housing trust. March 7, 2017 Page two Selectman Marcucci responded that when the CPA Committee came before us in the fall they advised not to place an article on the 2017 warrant but wait for 2018 ATM. This will give the Committee additional time to present information to the residents. VOTE: on a motion made and seconded it was voted unanimously to close the 2017 Warrant ECONOMIC DEVEWPMENT COMMITTEE, CHAIR PAT CASEY Mr. Casey said that as a result the Downtown Summit one of the committee's initiatives is to help improve parking in the downtown area. The committee applied to the state for a grant to pay for a parking study, however as of now the state has not responded. Cost of the study is $15,000-$16,000. Mr. Casey continued saying that the committee is hoping to do a parking management study that would focus on additional signs, markings indicating parking spaces that may help with parking issues. Discussion ensued about the two articles on the warrant and it was agreed that at town meeting to have the two articles come up together for discussion (downtown improvements and phase II parking study). Committee membership; the committee recommends and requests the Selectmen vote to appoint member Joe Seier as an associate member and associate member Alex Jowdy as a full member of the Economic Development Committee and it was so voted. BOARD OFWATERAND SEWERAGE Present Jeremy Marsette, Bill Harvey and Christian Carpenter Discussion took place regarding warrant articles pertaining to water and sewer. Town Meeting will vote on leasing space on the new water located for wireless facilities. Question is whether revenues collected are deposited in the water enterprise fund or the general fund. The Selectmen feel it is better served to the townspeople deposit be made in the general fund. No decision made; committee to discuss at their March 9 meeting. The next couple of articles deal with water bans and water conservation; should private well users adhere to the water ban restrictions and secondly when water department employees are denied entry onto private property to repair and or replace water meters should fines be established. Town Counsel drafted these articles. Mr. Marsette remarked that his board was not aware they were the sponsors of these articles. Mr. Sullivan said that placing the water board as sponsor in the draft of warrant articles is only for a placeholder. All in agreement that the committee should confer at their March 9 meeting if articles should move forward; Town Counsel will attend the meeting for discussion. The Selectmen feel that there is a lot of interest regarding these issues that the articles will move forward and the Selectmen will sponsor. The Selectmen thanked the Board of Water and Sewerage for their contributions to the discussion. The Selectmen are requested to sign Amendment No. 3 for further extended construction phase services for the watermain and storage tank. March 7, 2017 Page three VOTE: On a motion made by Selectman Peterson, seconded by Selectman Marcucci it was voted unanimously to sign Hospital Road Watermain and Storage Tank Amendment No. 3/ for Further Extended Construction Phase Services in the amount of $94,100.00 INSURANCE ADVISORY COMMITIEE, PETER MORAN CHAIR Mr. Moran explained that the committee is proposing to offer Town employees another option for health insurance, a high deductible plan. Presently the Town pays 62% towards an employee's HMO plan and about 50% towards a PPO plan. With the new proposal family plan members would be subject to a deductible of $2,000 ($4,000 in total for family plan) and with new proposal individual member would be subject to a $2,000 deductible. The Insurance Advisory Committee recommends for employees enrolling in the new high deductible plan, the Town match the subscribers' contribution up to $1,200 per year for the family plan; up to $600 per year for individuals. Subscriber could elect to contribute additional funds to the health savings account under federal law, however, the Town would not match these contributions. The savings accounts would roll over year to year as any monies not spent will remain in the account. A workshop will be scheduled with employees who are health insurance members to clarify the information. With this new plan the Town will see considerable savings as well as those insured will benefit from lower premiums. The Selectmen are requested to vote on the new health insurance option. VOTE: On a motion made and seconded it was voted unanimously to offer a high deductible health insurance option to current employees with a health savings account and a contribution match of $1,200 for a family plan and $600 for an individual plan On another health insurance issue; for many years the Town has offered health insurance to members of the Board of Selectman and the Board of Assessors. This has not been an issue through past years as insurance was relatively inexpensive. However as those premiums have recently been climbing significantly the Warrant Committee advises not to offer insurance going forward to future elected officials. Current elected officials would not be affected. VOTE: On a motion made and seconded it was voted unanimously to not offer health insurance benefits to new/future elected officials and as recommended by the Warrant Committee. The Town Clerk whose position is full time would still be eligible SIGN WARRANT VOTED unanimously to sign the March 27, 2017 Town Election Warrant March 7, 2017 Page four Regarding the Town Election Mr. Sullivan commented that no candidates for the Board of Assessors or Trust Fund Commissioners have come forward. Please give serious thought to join either of these two committees. MINUTES VOTED unanimously to accept the minutes of January 31 as submitted and accept the February 7, 2017 minutes as amended LICENSES AND PERMITS VOTED unanimously to grant permission to the high school Boys Baseball and Girls Softball Teams to hold a fundraising car wash behind Town Hall on Sunday May 7, 2017 VOTED unanimously to grant permission for the third annual (jod Loves :Jvt.edjfie{d Community 'Day of Service to take place Saturday April 22 and organized by Pastor Jonathan Chechile VOTED unanimously to grant permission for signs to be posted March 18 to March 27 promoting a food drive for the Medfield Food Cupboard on Town Election Day atthe voting polls VOTED unanimously to grant permission to the Medfield Voter Services Committee to post signs March 9 to 10 promoting Medfield Candidate Forum on March 16 in the high school auditorium VOTED unanimously to grant the Council on Aging one-day wine and malt beverage permits for March 15 St Patrick's Dinner; April 12 Town Meeting Supper Club; May 6 ARCP Dance; May 17 May Supper Club; additionally Wednesday Summer Cookouts June 14 & 28; July 12 & 26; August 23 PENDING Dwight Derby House appropriation by Citizen Petition Letter received from Heather Gordon stating that the Dwight Derby House Committee agrees to the dismissal of the warrant article requesting appropriation of $10,000 and will accept the amount of $9,500 (balance in downtown improvement article) that will be allocated for Dwight Derby House improvements. The Selectmen are pleased with this solution. Mr. Sullivan remarked that 2017 Town Meeting may be meeting two nights, April 24 and 25. March 7, 2017 Page five SELECTMEN REPORI' Selectman Peterson attended Cub Scout Pack 200 Blue and Gold Banquet last Saturday commenting it was great fun. At the event he had a discussion with a Newton employee (Medfield resident) regarding ALS. He also attended a recent "inclusion meeting." Mr. Peterson held first Friday office hour at the CENTER, topic of discussion was affordable senior housing. Selectman Marcucci enjoyed the banquet. The good food was from Cutlets on North Street. Entertainment was Mike the Bubble Man, good fun. Selectman Fisher had the opportunity to ring the bell at the state hospital and enjoyed a tour through the chapel with John Thompson. He and his wife visited the "sugar shack" on Main Street. Owner Bob Piersiak does a terrific job making the maple syrup of which we now have quite a supply. INFORMATIONAL The Town has received a check in the amount of $23,004.40 for SREC credits. It was a good decision installing the solar array at the Wastewater Treatment Plant. ADJOURNMENT As there was no further business to come before the Board of Selectmen, the meeting adjourned at 8:45 PM.20170307_Page_220170307_Page_320170307_Page_420170307_Page_5

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