Monthly Archives: February 2016

Medfield is planning

planning

The following memo, about the various planning efforts that are underway and will get addressed in various ways at the annual town meeting on April 25, was circulated this afternoon by Kristine Trierweiler.  After a 50+ year hiatus we are initiating lots of planning –

20160229-KT&SR-Proposed Studies for ATM2016_Page_1MICHAEL J. SULLIVAN Town Administrator TOWN OF MEDFIELD Office of BOARD OF SELECTMEN TOWN HOUSE, 459 MAIN STREET MEDFIELD, MASSACHUSETTS 02052-0315 (508) 359-8505 To: Board of Selectmen Michael Sullivan, Town Administrator From: Kristine Trierweiler, Assistant Town Administrator Sarah Raposa, Town Planner Re: Plans and Studies for the ATM2016 Capital Improvement Plan A Capital Improvement Plan (CIP) allows for a systemic evaluation of all existing municipal buildings. Planned infrastructure investment can reduce operating costs and help avoid future high replacement costs or unexpected crisis in the future. This twenty year plan will inventory existing building infrastructure, identify building maintenance projects that need to be undertaken, indicate a method to finance those improvements, and ultimately establish project priority. The MA DOR states that a full CIP can have the following benefits:  Facilitates coordination between capital needs and the operating budgets.  Enhances the community's credit rating, control of its tax rate, and avoids sudden changes in its debt service requirements.  Identifies the most economical means of financing capital projects.  Increases opportunities for obtaining federal and state aid. ·  Focuses attention on community objectives and fiscal capacity  Keeps the public informed about future needs and projects.  Coordinates the activities of neighboring and overlapping units of local government to reduce duplication.  Encourages careful project planning and design to avoid costly mistakes and help a community reach desired goals. The Capital Budget Committee has received bids for the project and anticipates a cost of $80,000 to complete the CIP. The Town received a Commonwealth Community Compact Grant for $30,000 to defray the overall cost of the plan. The request for the CIP at the 2016 ATM is $50,000. Capital Budget Capital Budget is the authorization for spending for the upcoming fiscal year as part of the annual operating budget. This is the main method of implementing the Capital Improvement Plan. The Capital Budget considers projects identified in the Capital Improvement Plan as well as vehicle fleet needs and other departmental needs. An item must be at least $5,000 and a useful life of five years to be considered for inclusion in the capital budget. Municipal Building Needs/Feasibility Study A feasibility study of municipal buildings is the first step in identifying a long term solution for future municipal building infrastructure needs. The feasibility study provides a physical needs assessment, programmatic needs assessment, and development options. The development options will analyze cost and timing of the projects, ranking each municipal building. The most recent feasibility study completed in December 2012 was an examination of a new Police/Fire Station and a planning study for Dale Street Campus, which was completed under the direction of the Permanent Planning and Building Committee. Town Wide Master Plan Master plans are considered "blueprints for the future" and are long-range planning and policy guidance. A careful, thoughtful planning process better directs a town’s future actions than sequential "adhockery." Master plans are promulgated under Massachusetts General Laws Chapter 41Section 81D and contain the following required elements: Land Use, Housing, Economic Development, Natural and Cultural Resources, Open Space and Recreation, Services and Facilities, Circulation (Transportation). The last master plan was prepared in 1964 with a brief update in 1997 (a Master Plan is considered current for 10-15 years). The rational planning process enables us to steer growth and redevelopment where it is more easily absorbed, and identify resources and partners to sustain open spaces, habitats, and historic assets that need protection. Master plans are important because the process of creating a local master plan increases citizens’ involvement in their self- governance, and helps town officials and volunteer boards and committees coordinate their work. Furthermore, if land use regulations are challenged, a consistent master plan can help in court. Master plans ensure eligibility for state grants and also allow for better bond ratings. Medfield State Hospital Master Plan The Medfield State Hospital Master Plan Committee (MSHMPC) is currently engaged in a planning process for a strategic reuse plan for the Medfield State Hospital property. The MSHMPC is working with a consultant to facilitate the creation of a conceptual use scenario(s) for the MSH property as well as adjacent properties. The strategic reuse plan will include identification of best uses relative to the Town’s objectives, economic analysis, implementation plans, design and zoning guidance, as well as assistance with disposition for redevelopment if necessary. The MSHMPC is currently in Phase I of a proposed three phase plan:  Phase I - Create Conceptual Plans & Economic Analysis for the Land Reuse  Phase II - Develop Zoning Modifications and Design Guidelines  Phase III - Disposition Plan20160229-KT&SR-Proposed Studies for ATM2016_Page_3

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Boys hockey seeded #1 in tournament

http://www.hnibnews.com/mass-d2-south-boys-tourney-preview-top-seed-medfield-heads-talented-pack/

Mass D2 South Boys Tourney Preview: Top seed Medfield heads talented pack

Play will begin Tuesday with first round action in what may be the most intriguing sectional bracket, Division 2 Boys South. Sixteen teams have qualified

Here is a look at them as they are seeded:

#1 Medfield (14-1-5): The Warriors spent most of the first half of the season ranked #1 in Mass D2 and for good reason. They are a solid squad, certainly capable of reaching the Garden.

“I think that we (as all teams) will feel the pressure of the moment,” said Medfield coach Toby Carlow. “It is how we handle each game. The keys to our success starts from the back end. We have gotten solid goaltending all season and solid defensive play.”

Medfield can also score, led by veteran seniors Matt Treiber (21-21-42) and John McLean (18-17-35). Freshman Brian Abely (9-18-27) has been a welcome addition. Sophomore Ryan Johnson (12 pts) will contribute. The defense will look to senior Nigel Reiff (12 pts), senior Jonathan Seibel (9 pts) and senior Michael Walsh (8 pts) for leadership in front of senior goalie Matt Malvese.

Pack 200 Blue & Gold Banquet

These are the six Order of Light Award recipients and their parents at the Pack 200 Blue and Gold Banquet at St. Edwards.

Jim Hatch retires as Cubmaster

Jim Hatch retired tonight as the Cubmaster of Pack 200, clearly having done great things. Here the scouts from his den thank him, and remember the highlights.

Jim’s retirement is illusory, as he is slated to replace Bruce Raine as the next Scoutmaster of his son’s BSA troop in the next few months as his son transitions to to Boy Scouts.  Bruce has been the Scoutmaster for the past three years.

Crocus

This crocus has been blooming for the last two weeks, in our bed that faces directly south. Always the first area for blooms.

BoS on 3/1

So as part of my new more educated posting, I have posted below jpg’s of the agenda, but embedded in the last jpg as alternate text the wording of the entire agenda, so as I understand it, the post should be word searchable.  Let me know if I got any of it wrong.

cropped-medfield-town-house1.jpg

20160301-agenda_Page_120160301-agenda_Page_2

20160301-agenda_Page_3TOWN OF MEDFIELD MEETING NOTICE POSTED: POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23AA.8°AMENDED. Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town Hall, Chenery Meeting Room, 2nd floor Tuesday March 1, 2016@7:00 PM AGENDA (SUBJECT TO CHANGE) 7:00 PM Warrant Committee, School Committee, Permanent Building Committee, Capital Budget Committee, Planning Board, Council on Aging, Park & Recreation, State Hospital Master Planning Committee Discuss Capital Plan, Facilities Plan, Town-wide Master Plan, State Hospital Plan NEW BUSINESS Selectmen are requested to vote a Snow Emergency COMMITTEE APPOINTMENT Vote to appoint Lorrie Guindon to the Memorial Day Committee Vote to appoint associate member Douglas Teany as a full member of the Medfield Historical Commission LICENSES & PERMITS The Medfield High School Girls Field Hockey Team requests permission to hold a fundraising car wash behind Town Hall on Saturday September 10, 2016 Other business that may arise Signature Date TOWN OF MEDFIELD Office of SUPERINTENDENT OF PUBLIC WORKS K.Er,'NETH P. FEENEY Superintendent MEDFIELD, MASSACHUSETTS TO: Board of Selectmen Warrant Committee FROM: Kenneth P. Feeney, Supt. DATE: February 24, 2016 SUBJECT: SNOW EMERGENCY As of February 24, 2016 the balance in the Snow Budget is as follows: Operations Balance: -$23,309.58 Salary: $12,109.30 (508) 359-8505, x3002 I am requesting that both Warrant Committee & The Board of Selectmen vote on a Snow Emergency under Municipal Finance Chapter 44, Section 31D. :.i own of Medfield Mail Evelyn Clarke request to have selectmen appoint Doug Teany as full voting member of historical commission 1 message David Temple Reply-To: David Temple To: Evelyn Clarke Cc: Teany Doug , Dan Bibel Word attachment = text below. ******************* Medfield Historical Commission Town Hall Medfield, Massachusetts February 22, 2016 Board of Selectmen Town Hall Medfield, MA 02052 Dear Board: Mon, Feb 22, 2016 at 3:09 PM The Medfield Historical Commission asks that you to appoint Douglas Teany of 111 North Street to be a full voting member of our commission, filling the vacancy caused by the resignation and relocation of Charles Navratil. Mr. Teany served as vice president of program management at Boston Scientific before cofounding an independent consulting firm last August. He has been an active participant and valued colleague as an associate commission member for over three years. We are very pleased he wants to continue to serve as a full member now. Sincerely, David Temple, Co-Chairman In your reply, please include my original message. David F. Temple President, Medfield Historical Society Co-chair, Medfield Historical Commission 300 South Street Medfield, MA 02052 . 508-359-2915 ~ Appoi ntmentTeaneyFullMbr16-2-22.doc 28K

$1.4m. for MHS field replacement

 

MHS sigh

Attached and below are the analysis of the $1.4m. cost of the replacement MHS field the schools are asking for at the annual town meeting.  I suggest viewing the PDF so the columns of figures line up correctly.

medfield main field costs (1)


FIELD A:
HIGH SCHOOL MULTI-USE SYNTHETIC FIELD AND TRACKMEDFIELD ATHLETIC FIELDS MASTER PLAN

Due to the high level of use of fields in the Town of Medfield and the current condition of the existing field at the High School it is recommended that the existing synthetic turf field with upgraded drainage system and synthetic track be replaced. The synthetic turf fibers are starting to deteriorate, a condition common found in a field with this amount of use and age of the product. The ability of the field to maintain in fill in a stable condition will continue to be reduced in turn reducing the overall safety of the field to the athletes. Concerns over rising Gmax will continue to be an issue in the field. Currently there are multiple areas that flood on the field. This is an indication of a failing base/drainage system. It is recommended that a new drainage system replace the existing to alleviate flooding, additionally it is recommended
that a trench and slot drain are added to the perimeter of the track to assist with drainage.

The synthetic track has clear base issues at the long-jump triple-jump areas. It is highly recommended that the “D-Zone Areas” are built to include synthetic track surfacing which will also assist in the function of the areas when running track meets. The track has been over-sprayed once to date. The track has reached an age in which it should be sprayed again. This should occur during this process. It should be noted that a track can only be sprayed a minimum of three times which should make the track functional for an additional five to six years.

This page lists a summary of the “Order of Magnitude” costs for upgrading the existing synthetic turf field and track at the high school. Provided are three alternates which the town should consider in making its decision in replacing the field.

• Alternate #1: A higher grade of synthetic turf which is a mixture of a monofilament fiber and a slit film fiber reducing the splash of infill during play. This turf will have a face weight and more fiber which will provide a product which will perform well and stand up to the rigers of use. Additionally, it is recommended that a coated sand infill would be used. The coated sand provides an infill system that creates a firm, fast playing surface. The use of coated sand and the current warranties allow for an infill that can be reused for up to two cycles. Lastly, the alternate includes a shock pad. The shock pad provides absorbency within the field structure. This will reduce the overall Gmax in the field. Current warranties include a maximum Gmax for the life of the warranty which ranges between 20-25 years.

• Alternate #2: A standard 2” turf with SBR Rubber and Sand Infill. Included in this alternate is a shock pad.

• Alternate #3: Includes 5 storage units with concrete pads. An allowance for upgraded athletic field equipment.

TOTAL COSTS FOR MULTI-USE FIELD/TRACK
REPLACEMENT

Opinion of Probable Cost – Medfield High School Multi-Use Synthetic Field and Track

Item Quantity Unit Unit Price Total

Base Bid
Site Preparation
Trailer and Temporary Utilities 1 LS $ 8,000.00 $ 8 ,000.00
Construction Entrances 1 LS $ 12,000.00 $ 1 2,000.00
Remove & Dispose Synthetic Turf 75000 SF $ 0.75 $ 5 6,300.00
Silt Sock 1,159 LF $ 3 .00 $ 3 ,500.00
Inlet Protection 2 EA $ 3 00.00 $ 6 00.00
Subtotal $ 8 0,400.00
Multi‐Use Field
Concrete Curb 1150 LF $ 25.00 $ 28,750.00
Trench Drain 1150 LF $ 50.00 $ 57,500.00
F&I Field Drainage 75000 SF $ 1.75 $ 131,250.00
F&I Flat Drain 75000 SF $ 1.20 $ 90,000.00
F&I 8″ Base Stone 75000 SF $ 1.00 $ 75,000.00
F&I 2″ Finishing Stone 75000 SF $ 0.60 $ 45,000.00
Turf Material 75000 SF $ 3.50 $ 262,500.00
Rubber 75000 SF $ 0.56 $ 42,000.00
Sand (E+L) 75000 SF $ 0.17 $ 12,750.00
Football Uprights 1 PR $ 15,000.00 $ 15,000.00
12′ Ball Stopper Netting 400 LF $ 90.00 $ 36,000.00
Subtotal $ 7 95,750.00
Synthetic Track Surfacing
Gravel Base D-Zone 22000 SF $ 1.50 $ 33,000.00
Bituminous Concrete Paving D-Zone 22000 SF $ 2.75 $ 60,500.00
Track Surfacing 22000 SF $ 5.00 $ 110,000.00
Track Re-Surfacing 32000 SF $ 1.50 $ 48,000.00
Line Striping 1 LS $ 4,000.00 $ 4,000.00
Subtotal $ 2 55,500.00
SUBTOTAL OF SITE CONSTRUCTION ITEMS TOTAL $ 1 ,131,650.00
GENERAL CONDITIONS, BOND, CONTRACTOR OH&P $ 1 13,165.00
CONTINGENCY $ 5 6,582.50
SOFT COSTS $ 8 4,873.75
TOTAL $ 1,387,000.00

Opinion of Probable Cost – Medfield High School Multi-Use Synthetic Field and Track
Item Quantity Unit Unit Price Total

 

TOTAL COSTS SAVINGS FOR PHASE I COMBINATION
OF MULTI-USE FIELD/TRACK AND PRACTICE FIELD

Alternate #1: Option A
Base Bid $ 1,387,000.00
Deduct SBR Rubber and Sand $ ( 336,285.00)
Upgraded Turf,Coated Sand Infill, and Shock Pad $ 583,912.50
Alternate #1 Total $ 1,635,000.00

Alternate #2: Option B
Base Bid $ 1,387,000.00
Deduct SBR Rubber and Sand $ ( 336,285.00)
SBR Rubber, Sand, and Shock Pad $ 472,650.00
Alternate #2 Total $ 1,524,000.00

Alternate #3
Equipment & Closeout 1 LS $ 30,000.00 $ 30,000.00
Storage Units with Pads 5 EA $ 12,000.00 $ 60,000.00
Alternate #3 Total $ 90,000.00