Tuesday July 21, 2015 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)
7:00 PM Honoring Elisabeth Mann
7:15 PM Superintendent Kenneth Feeney
Discussion of crack/chip seal application on roads; Harding Street sidewalk; Green Street project
7:30 PM Medfield Energy Committee, Fred Bunger Chair and Energy Manager Andrew Seaman Update on
committee’s projects and goals
7:45 PM Town Counsel Mark Cerel
Assisted Living Zoning Bylaw issues
Vote to approve July 7, 2015 meeting minutes
Vote to award bid for Paving in Place and Cold Plane and as recommended by Superintendent Feeney
Vote to authorize Chairman to sign License for the Norfolk Hunt Club use of the Medfield State Hospital property. Approved by the Building and Grounds Committee
Discuss Single Stream Recycling totals for FY15 Other business that may arise
TOWN OF MEDFIELD
Office of SUPERINTENDENT OF PUBLIC WORKS
KENNETH P. FEENEY
To: Board of Selectment Date: July 15, 2015
RE: Town of Medfield, Bid 2015: Paving In Place and Cold Plane
Aggregate Industries $540,470.00
D&R Contracting $572,510.00
Bevilacqua Paving $606,367.50
We recommend to the Board of Selectmen to award the bid to
Kenneth P Feeney DPW Supt.
LICENSE AGREEMENT MEDFIELD STATE HOSPITAL PROPERTY
LICENSE AGREEMENT (“Agreement”) made as of the day of July, 2015, by and between the Town of
Medfield (“Licensor” or “Town”), and Norfolk Hunt Club, Inc. (“Licensee” or “Norfolk Hunt Club”).
WHEREAS, Town is the owner of certain real property in the Town of Medfield, County of Norfolk,
Commonwealth of Massachusetts, located at Hospital Road (“Town Land”), and
WHEREAS, Licensee Norfolk Hunt Club wishes to enter upon the Town Land for the purposes described
WHEREAS, Town is willing to permit Licensee Norfolk Hunt Club to enter upon Town Land for the
purposes described in this Agreement on the terms and conditions set forth below.
NOW, THEREFORE, in consideration of the mutual covenants set forth in this Licensor Agreement and
intending to be legally bound by this Agreement, Town and Licensee Norfolk Hunt Club AGREE as
1. Town shall permit Licensee, its officers, members and guests for the following purposes:
2. Licensee Norfolk Hunt Club, its officers, members and guests will enter the Town Land pursuant
to this agreement on the dates and times attached in the memo dated June 7, 2015.
3. Licensee, Norfolk Hunt Club, shall at all times, use its best effort to exercise its rights
under this Agreement in such a manner as to avoid unreasonable interference with or disruption of
the Town Land. Norfolk Hunt Club will pick up and remove any trash/waste from the site that is
left on the property as a result of this activity.
4. Town requires Licensee to carry appropriate insurances in amounts satisfactory to the Town
including all public liability, vehicles and equipment, automobile, and workers compensation.
5. Licensee Norfolk Hunt Club expressly agrees to defend, indemnify and hold harmless the Town to
maximum extent permitted by law from and against any and all loss, damage, claims, demands, actions
or causes of action, suits at law or in equity, judgments, liability or expense caused by the acts
or omissions of Licensee Norfolk Hunt Club and those employed or engaged by it, in carrying out its
rights hereunder, provided that such loss, damage, claim, action, cause of action, suit, judgment,
liability or expense shall not have been caused solely by the negligence of Town.
6. This License Agreement may not be amended except by agreement in writing duly signed by
authorized officers of both parties to the Agreement; this Agreement may not be assigned and any
attempt to do so shall result in the automatic revocation of the license granted hereunder.
7. If any section of this Agreement shall be held unlawful, invalid, or unenforceable, that part
shall be deemed deleted without prejudice to the lawfulness, validity and enforceability of the
remaining sections and parts of the Agreement.
8. This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Massachusetts.
IN WITNESS THEREOF, the Parties to this Agreement, intending to be legally bound by it, have caused
the Agreement to be executed the day and year first written, above by their respective duly
TOWN OF MEDFIELD, Licensor, by:
Richard DeSorgher, Chairman, Board of Selectmen Date
NORFOLK HUNT CLUB, Licensee,
Authorized Signature and Title Date
Approved as to form: _ Mark G. Cerel, Town Counsel
NO R F O L K
Memo to: John Thompson, Medfield State Hospital, B&G Committee
From: Gil Rodgers, Norfolk Hunt Club
Date: June 7, 2015
Subject: Proposed Equestrian Use of Medfield State Hospital Grounds during Fall 2015
Consistent with past uses of the hospital grounds for the Norfolk Hunt Club (NHC) we propose and
seek approval for the specific activities listed below. The route is essentially the same as in
2014, 2013 and previous years that was very successful for the Norfolk Hunt Club, riders, and
spectators, and took place without any incidents. We appreciate this opportunity to continue to use
the hospital grounds, and look forward to another successful hunt season in the fall 2015.
1. Mounted Hunts On the following dates: Saturday, September 19; Tuesday, September 29; Saturday,
October 3; Saturday, October 20; Tuesday, October 27; Wednesday, November 11 (Veterans Day); and
Thursday November 26 (Thanksgivings Day) (beginning at approximately 8:00 AM and concluding by
about 12 noon) mounted Hunts are proposed using the MSH grounds including potions of the main
campus, Sledding Hill and outside hay fields The route will be essentially as follows: Trailers and
vehicles will park at the top of the Sledding Hill, riders cross Hospital Road, ride along top of
Garden Field to the West of Campus, take North Street on north side of campus to the large hay
field behind R-Building, continue into Dover and Sherborn, return through dirt road to the east of
the campus bypassing water tower construction area, cross Hospital Road, and finally end up at the
Sledding Hill. (See attached route map.) The routes may be run in reverse direction for some of
these Hunts. It is recognized that remediation work near the Charles River may be continuing in the
fall months and we will closely coordinate these Hunts with B&G Committee and if necessary develop
an alternate route to avoid interference with this work.
2. Hound Schooling These will be held approximately once a month on Thursday mornings. We propose
the following dates: September 24, October 22, and November 19. Hound schooling is conducted from
approximately 7 AM to 8 AM with mounted Huntsman and several mounted whippers-in. The route is
essentially as follows: park on the top of the Sledding Hill, ride around Sledding Hill, cross
Hospital Road, ride around the hay field to the east of the campus and the hay field north of the
“R” Building (bypassing water tower construction area). NHC will coordinate with the farmer working
these fields. This will typically involve only about a dozen horses, is subject to weather
conditions, and will be used only if conditions are suitable for the safety to the riders and
For all of these events all riders will have signed the NHC waiver of liability form that protects
Town of Medfield, OCR, NHC, and riders from any liabilities. Our insurance binder for the full year
2015 is already on file with the Town of Medfield.
If you have any questions, need clarifications or additional information please contact me directly
at the numbers below. I would be pleased to attend the B&G Committee meeting when this is
discussed, and will of course be available for Selectmen’s meeting when this is presented for
We kindly request Town’s completed review and approval by June 26, 2015 so that we can announce
these activities in our fixture card and post on our calendar of future events for the fall. Our
first event is scheduled for Saturday, September 19, 2015. We appreciate this very much.
Attached: Proposed Route Map