BoS minutes for 2/26


Meeting Minutes
February 26, 2013
Chenery Meeting Room
draft

PRESENT: Selectman Thompson, Selectman Fisher, Selectman Peterson; Town administrator Sullivan;
Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM
Mrs. Thompson announced that the Permanent Building Committee will be making a presentation tonight on the proposed new town garage. While we are waiting for the Warrant Committee to arrive,
there are a few items that need to be addressed.

ACTION
The Medfield Foundation cordially invites the Board to their annual ceremony on March 10 honoring Youth Volunteer of the Year, Volunteer of the Year and lifetime Achievement Award recipients.
The Foundation requests permission to post signs promoting the event. Mr. Fisher made a motion to approve the request, seconded by Mrs. Thompson; the vote was unanimous. Selectman Peterson as a member of the Medfield Foundation did not participate in the vote.

LICENSES & PERMITS
VOTED unanimously to grant a one-day wine and malt beverage permit to the Holistic Wellness Center at 67 West Street for event to be held Wednesday March 6 from 6-9PM

PENDING, WARRANT ARTICLE
Developer Bob Borrelli proposes to lease Lot 3 Ice House Road to construct a sports facility. As reported at the February 5 meeting, this would be a ground lease generating revenue for the Town. If approved, there will be two articles on the warrant; one for Park and Recreation to be given control of the parcel and one for the ground lease. At the February 19 meeting Selectman Fisher stated that he needs more time before making a decision and requested it be held until the next meeting.  Mr. Fisher made a motion to place an article on the warrant for Town Meeting to discuss the ground lease, seconded by Mrs. Thompson and it was so voted. Mr. Peterson as a direct abutter to the property is recused from the vote.

PERMANENT BUILDING COMMITTEE
Tom Erb, Chairman opened the discussion having the members of the committee introduced. Lou Fellini, also a member of the CENTER at Medfield construction committee, John Nunnari, experienced in public building construction, Michael Quinlan, over 20 years experience in commercial, industrial and institutional construction.

Mr. Quinlan gave some background on the current structure highlighting that it is a metal building 40 years old and has deteriorated to the point that it has negative impacts on the daily operation of the Highway Department. There is not enough space, code violations and increased liability for the workers health and safety.

The proposed new plan is for eight drive-through bays, mechanic repair area with storage and a wash bay and office space for highway, water and sewer, cemetery and transfer station departments. This building meets current needs and does not include future growth; however, there is room to add two more bays when needed. The last project was rejected as the townspeople thought it was too big and very expensive. In this new plan there is a 20% decrease in garage space and due to increase in construction costs is about the same price $l1m. Also, this building eliminates the concerns expressed at town meeting that there were too many doors. The purpose in planning this garage was not to go the cheapest way but give the Town the best dollar value that we are spending.

Mr. Fisher said that he is familiar with the project as he attended several committee meetings. Mrs. Thompson said that she is in favor of a new town garage. Mr. Peterson had a few questions, i.e.
vehicles kept outside vs. inside, the materials used on the outside of the building that were satisfactorily answered.

Resident Richard DeSorgher queried ifthe present steel structure could be used with new covering that was answered with it is 40 years old and doesn’t meet code.  The committee has a website, medfieldpbc.org. It was suggested that there be a link to the site through the Town’s website for easier access.

It was noted that the project was going out to bid in about two weeks. The committee plans to bring the exact dollar amount to be discussed at Town Meeting. It is planned to hold a site visit at the garage, date to be announced. The committee feels that residents really do not interact with the highway department and have no idea of the working conditions.

Mr. Sullivan remarked that the article must pass town meeting with a two-thirds vote and a proposition 2 1/2 override at special election. The committee requests the Selectmen vote to call a special election.

On a motion made and seconded it was voted unanimously to hold a special election on Tuesday April 30,2013 for the public works facility.

The meeting adjourned at 8:10 PM.

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