BoS minutes from 10/7/14

Meeting Minutes October 7, 2014
Chenery Meeting Room                                 draft

PRESENT: Selectmen Peterson, DeSorgher, Fisher; Town Administrator Sullivan; Town Counsel Cerel;
Administrative Assistant Clarke

Chairman Peterson called the meeting to order at 7:00 PM and made the following announcements:
This meeting is being recorded
We want to take a moment of appreciation for our brave servicemen and women serving around the
world

APPOINTMENTS:
7:00 PM Treasurer Georgia Colivas reported to the Board that on October 1ten bids were accepted for
the $7.2 general obligation municipal purpose bonds. This 20 year issue includes the construction
for the state hospital water tower and water mains in the amount of
$5,840,000 and $1,360,000 for the Red Gate Farm acquisition. The bid was awarded to UBS Financial
Services, Inc. with an interest rate of 2.5%.

The bond proceeds amounting to $7,419,668.15 and $219,668.15 in bond premium will be deposited in
the general fund on October 16. Ms. Colivas went on to say that she is here this evening to
finalize the bidding process by requesting the Selectmen vote to sign the bonding documents and
vote the following:

VOTE: That the sale of $7.2M general obligation municipal purpose bonds of the Town of Medfield
dated October 16, 2014 be awarded to UBS Financial Services, Inc. at the price of
$7,419,668.15 is hereby approved and confirmed. The bonds shall be payable on October 15 over the
next 20 years.

FURrHER VOTE: That in connection with the marketing and the sale of the bonds, the preparation and
distributi.on of a Notice of Sale and the Preliminary Official Statement dated September 24, 2014
was approved by the Town Treasurer and is hereby ratified, confirmed, approved and adopted.

FURrHER VOTE:  THAT THE BONDS SHALL BE SUBMJECT TO REDEMPTION, AT THE OPTION
OF THE TOWN, AS SET FORTH IN THE Official Statement.

FURrHER VOTE: That the Treasurer and the Board of Selectmen be, and hereby are, authorized to
execute and deliver continuing disclosure documents for the benefit of the bondholders.

October 7, 2014 Page two

FURTHER VOTE: That each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be
and hereby are, authorized to take any and all such actions, and execute and deliver such
certificates to carry into effect the provisions of these votes.

Selectman DeSorgher made a motion, seconded by Selectman Fisher to accept the votes as read by
Treasurer Colivas.  Vote was unanimous

Ms. Colivas said that all of the materials relating to the bond sale that the Selectmen have
executed was reviewed by our legal counsel with respect to bond issues, Edward Wildman. She
continued that because of the Town’s AAl rating from Moody’s, our bonds are regarded very highly on
the market.

The Board thanked Ms. Colivas for her good work regarding the bond sale.

COUNCIL ON AGING
Present, Chair Lou Fellini,members Gwen Centore, Neil Duross, Virginia Whyte and Director Roberta
Lynch who opened the conversation updating the Selectmen on their Respite Care Program. She said
that 40 time slots are allocated to the program on Tuesday and Thursday and we have reached our
capacity.  14 people come to us on those days, eight from Medfield and six out of town. The two
staff members assigned to this program is paid through a grant.  We would like to expand the
program, however, in order to do that we would need more space.

The COA has updated their rental policies along with an increase in fees.  Ms. Lynch said that this
was necessary to help with the increasing electric bills and other expenses.  COA has discussed the
feasibility of adding solar panels, which would help in our energy usage.

Ms. Lynch said that she has prepared a five year plan, items that the COA feel are necessary:
complete the installation of street lights along Ice House Road; the need for a second driveway
designating one in and the other going out; front and side doors to be replaced; install a roof
over our patio {perhaps in 2018).

TEMPORARY ART  PROJECT AT STATE HOSPITAL
Jean Mineo, Cultural Council Chair, presented the Selectmen with a proposal for a temporary outdoor
project called Thistle. This involves placing bright pink plastic collars around tree trunks and
tying the ends of the band together as a tribute to trees; the tree is not harmed in any way. This
program is proposed for May-October, 2015.

When queried as to the purpose, Ms. Mineo replied that it is hoped to draw attention to the
hospital site and look for other ideas for the use of the property. She also stated that she
thought the idea was brought to the attention of the State Hospital Master Planning Committee. The
Selectmen agree it is a good plan and brought it to a vote:

October 7, 2014 Page three

VOTE: Selectman DeSorgher made a motion, seconded by Selectman Fisher to officially accept
“Thistle” as a temporary art project at the state hospital property Vote was unanimous

ELECTION DAY WARRANT

VOTED unanimously to sign the November 4,2014 Election Day Warrant

SKYPE MEETING ATIENDANCE
Discussion ensued regarding committee/board/commi ssion members to be part of a specific meeting by
remote, namely skype or telephone. This issue came about as a result of Board of Health member Gaby
Harrison who recently had knee surgery and is unable to attend the meetings. She contacted Mr.
DeSorgher for his help. Town Counsel Mark Cerel remarked that remote attendance is permissible
under state law; however, the Selectmen would need to vote to approve. He went on to say that it
entails having the necessary equipment at each meeting in order for all in attendance to be able to
hear the absent member or if video is adopted, all present must be able to see the other member. An
important regulation is that a quorum must be present at the meeting. The Selectmen agreed that
they would like to discuss further and advise that all committees/boards/commissions be contacted
for their input before voting on the subject.

STORM WATER GRANT
Mr. Sullivan explained that Medfield participates in the storm water program with participating
surrounding towns for getting assistance to meet the federal regulations thereby being a cost
saving to us.

VOTE: Selectmen DeSorgher made a motion, seconded by Selectman Fisher to authorize Chairman
Peterson execute FY15 Community Innovation Challenge Grant Application pertaining to storm water
partnership.  Vote was unanimous in favor of the motion.

ARBOR DAY PROCLAMATION
The Arbor Day Ceremony will take place Thursday October 9 to dedicate the planting of the new
Gingko trees in front of the Brothers Marketplace on Main Street. Selectmen are requested to vote
to sign the proclamation. On a motion made and seconded it was

VOTED unanimously to sign the 2014 Arbor Day Proclamation

WATER MAIN IMPROVEMENTS CHANGE ORDER
The Selectmen are requested to vote to authorize Chairman Peterson sign the change order for the
water tank construction regarding hauling contaminate soil to off-site disposal facility; cost of
project $162,995.48

October 7, 2014 Page four

VOTE: On a motion made by Mr. DeSorgher, seconded by Mr. Fisher the vote was Unanimous to authorize
Chairman Peterson execute Change Order No. 1pertaining to the Hospital Road Water Main
Improvements, contractor Oliveira Construction Co., Inc.

TIME CHANGE FOR LIQUOR LICENSE
The Legislature passed an amendment allowing Sunday liquor sales to commence at  O:OOAM. Gulf
Resources, Inc. dba Medfield Commons, 270 Main Street submitted the necessary paperwork for the new
time on their liquor license.  The time change requires the Selectmen’s approval.

VOTE:  Selectmen DeSorgher made a motion to acknowledge Sunday liquor sales to Commence at 10:00 AM
for Medfield Commons effective October 23, 2014, seconded by Selectman Fisher.  Vote was unanimous

MMA SELECTMEN FALL CONFERENCE
Notice received that the date for the meeting is Saturday October 25 at Tri-County. Mr. Sullivan
mentioned that  it is the same date that the new Town Garage will be the dedicated.

LICENSES & PERMITS

VOTED unanimously t6o grant permission to Medfield High School Theater Society to Display signs
October 24 to November 8 promoting their production of The Man Who Came to Dinner on November 7 and
8

VOTED unanimously to grant a one-day wine and malt beverage permit to the Friends of the Dwight
Derby House for two Thursday Concerts, November 13 and December 5 and in addition permission to
post signs promoting the events

VOTED unanimously to grant permission to the Montrose School to hold a SK and Kid’s Fun Run called
“Run Like A Maverick” on Saturday May 9, 2015 starting and finishing at the School to benefit the
Elizabeth Mary Clare Schickel Scholarship Fund

STATE HOSPITAL
C3 Company did a tour of buildings at the site, training center, D building and the Lee Chapel.
They were very impressed with the vistas to the river.  It was reported that the mediation
committee is moving forward with cleanup discussions which will help to finalize the sale agreement
by the end of December.

October 7, 2014 Page five

PENDING
The Selectmen are requested to vote a merit increase for Town Administrator Sullivan. Selectmen
Fisher said that he feels this increase should be 4%. On a motion made and seconded it was

V01ED unanimously to grant Town Administrator Michael Sullivan a 4% merit increase

MEETING MINUTES
Administrative Assistant Clarke submitted minutes dating from February to present; the Selectmen
agreed they need additional time to review.

SELECTMEN REPORT
Mr. DeSorgher said that he reviewed 26 surrounding towns to determine how they regulate dogs in
their cemeteries; 21 out of 26 do not allow dogs. Medfield’s Cemetery Commissioners will have to
agree on a regulation and then submit an article for the Town Meeting vote regarding dogs.
Mr. DeSorgher queried about the railroad tracks on Farm Street; Mr. Sullivan is working on this
item.
Selectman DeSorgher attended the funeral for “Doc Sullivan” commenting that Jim really and truly
loved Medfield. He extended sympathy to the family of Memorial School Principal Andrea Trasher.
He advised that a thank you note be sent to Roche Brothers for their cooperation regarding the
installation of the fence along the property line on South Street. He is encouraged by all the Town
Sharing Committee members; mentioned that the Aesthetics and Sidewalk Committee are finalizing
their recommendation to the Planning Board and then dismiss. He attended the Committee to Study
Memorials meeting and learned that they are considering a Rocky Lane dedication to Barbara Leighton
and Emerson Road to Paul Curran. As there are names missing on the Korean War Memorial,Veterans’
Service Officer Ron griffin is working to make the corrections.
Mr. DeSorgher attended the mini town hall meeting held at Tilden Village and Chief Meaney was there
as well. He did a nice job on his presentation.  A couple of items the residents expressed concern
is the chlorine in the water and the disturbingtrain whistle during the night. He mentioned that
CSX Railroad did minor work to temporarily fix the problem with the gates on Main Street.
Selectmen requested the Board vote to acknowledge the so’h Anniversary of Medfield’s 1964
Football Team.  They are the only undefeated team in the Tri-Valley Championship program and in
Medfield’s football  history.

V01E: Selectman DeSorgher made a motion, seconded by Selectman Fisher to proclaim October 17, 2014
as Medfield’s 1964 Undefeated Football Team Day.  Vote was unanimous

i
1

I
October  7, 2014 Page six
Selectman Fisher very much enjoyed the 401 reunion of High School Class of 1974. There were 191 in
the class and 58 attended the reunion.  He said that it was a great time.

Selectman Peterson attended the Dukakis Center 151 Anniversary said that it was a very interesting
evening and an interesting group of people. He mentioned that the Medfield  ares
bout frevention committee is moving forward with their ideas and goals for the coming year. He held
his Selectman hour at the CENTER last Friday and attended the Historic Society’s meeting last
night.

INFORMATIONAL
Town Moderator Scott McDermott announced the appointment of two new Warrant Committee members,
Sharon Kingsley Tatro and Robert M. Skloff.
The Kingsbury Pond Committee will host an event on Saturday October 25 at the Grist Mill. A team of
draft horses will be brought to Medfield from Walpole to move the turbine from the front of the
building to the back.
Happy Birthday to Selectman Fisher. ADJOURNMENT
Selectman DeSorgher made a motion to adjourn the meeting at 9:25 PM, seconded by
Selectman Fisher. The vote was unanimous.

BoS agenda for 10/21

Tuesday October 21, 2014 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)

The Medfield Board of Selectmen need to meet in Executive Session (closed session) at the close of business for the purpose of discussing state hospital negotiations

ACTION
Review of Selectmen’s goals not completed last year

LICENSES & PERMITS
Medfield Garden Club requests permission to post signs advertising their annual Greens Sale on December 6; signs in place November  29 -December 6

New ‘N Towne Club requests permission to post signs promoting the annual Halloween Party on October 25; additionally request permission for posting signs to promote events that will be held in the spring 2015

Other business that may arise

Medicare personal injury set asides

The American Association for Justice provided more details about the hopeful elimination of Medicare set asides for Medicare recipients who bring personal injury claims -


Also, I would like to address further the decision by the Centers for Medicare & Medicaid Services (CMS) to withdraw its proposed rule on future medicals. Earlier this week, I sent you information about a victory involving our regulatory advocacy on the topic of future medicals. I have received a number of follow-up questions from members about what the withdrawal of CMS’s proposed rule on future medicals means.

Many of you have asked questions regarding what impact, if any, the withdrawal of the rule has on the necessity of creating a Medicare set-aside for your clients. AAJ cannot provide specific legal advice; however we can supplement the information we provided you earlier this week.

CMS withdrawing the proposed rule called “Medicare Secondary Payer and Future Medicals” has absolutely no impact on the underlying statutory text—the Medicare Secondary Payer Act; 42 U.S.C § 1395y(b)—that provides the parameters for reimbursing Medicare in Medicare Secondary Payer (MSP) situations. To the extent reimbursement was required before the rule was withdrawn, reimbursement is still required. The rule being withdrawn has not altered any obligations in the statute.

Despite this, the withdrawal of the rule is hugely important. As you may know, the rule that Medicare was in the process of promulgating and which was poised to become the law of the land would have required that EVERYONE, both Medicare beneficiaries and non-beneficiaries alike, pay in full for all medical care that might be billed to Medicare in the future without taking into consideration whether or not the individual made a full recovery. More specifically, the rule as drafted by CMS stated:

“If an individual or Medicare beneficiary obtains a ‘settlement’ and has received, reasonably anticipates receiving, or should have reasonably anticipated receiving Medicare covered and otherwise reimbursable items and services after the date of “settlement,” he or she is required to satisfy Medicare’s interest with respect to “future medicals” related to his or her ‘settlement’ using any one of the following options outlined later in this [proposed rule].”

If this rule were implemented, it would have been catastrophic for the vast majority of your clients. It would have significantly reduced their recoveries and made it impossible for many of them to bring claims at all, because there would have been no recovery after Medicare was paid. Eliminating this hugely unfair rule is highly beneficial to you and your clients.

MMA meeting this morning

The Massachusetts Municipal Association is holding a briefing this morning on the current status of legislative issues at the Stoughton town hall.

Angel Run T-shirts

MFi_AngelRun

Register for the Angel Run by 11/3  at www.medfieldfoundation.org  to get a T-shirt.

$25 for the most family fun Medfield has to offer.

Get the prerace training instructions at MFi’s Facebook page.

Grab your family and friends, and all run together on 12/7.

 

Jazz at Dwight-Derby House tonight

This from the Cheryl O’Malley -


Hi everyone,

 

Don’t miss tonight’s October Festival at the Dwight-Derby House from 7:00 pm to 10:00 pm. You will experience the best Medfield has to offer with music, food,beer and wine tasting in a very historic setting.

 

Shane Wood, a Medfield resident and well known jazz musician, will bring the best in Jazz to your ears which is brought to you by a grant from the Medfield Cultural Counsel. 

 

Tim Larkin of Larkin’s Liquiors will tantalize your taste buds with a selection of wines and beer that will be sure to please your taste buds.

 

Last but not least, there will be an amazing spread of food from Roach Brothers for the Brother’s Market the newest venue in Medfield. The evening will start with wine and cheese, then move to the main course of Beef Stroganoff or Chicken Parmesan and Broccoli & Cauliflower Au Gratin or Thyme Roasted Carrots and finish with European Pastries.

 

Our store will also be open for your shopping convenience. We have lots of new products for all your gift giving needsd.

 

Don’t let the rain keep you from enjoy this wonderful evening for only $25 at the door. All proceeds will support the on going maintenance, preservation, restoration and operations of the Dwight-Derby House a significant historic structure of Medfield which is managed by the Friends of the Dwight-Derby House a non-profit organization.

 

I hope to see you there!

 

Cheryl O’Malley

President

Friends of the Dwight-Derby House

P.O. Box 527

7 Frairy Street

Medfield, MA. 02052

508-359-7264

www.dwightderbyhouse.org

MCPE student trivia 11/11

This from Susan Maritan of MCPE -


Student Trivia Challenge Scheduled for Middle and High School Students

The Medfield Coalition for Public Education is pleased to host a new event for the students of Medfield in grades 6-12: it is a trivia event that promises to be fast-paced and humor-filled, testing students’ knowledge in geography, sports, music, pop culture and more. It will be held on Monday, November 10th in the high school cafeteria.

Teams of four will compete for great prizes in either the middle school or high school division, and the cost is $40 per team. Each registrant will receive a free raffle ticket for a chance to win a $50 Visa gift card. Additional raffle tickets may be purchased at the event (1 for $1 or 6 for $5). The winner need not be present to win.

The middle school student check-in is scheduled for 3:00, and the trivia event will run from 3:30-4:30. Likewise, the high school check-in is scheduled for 4:30, and the event will run from 5:00-6:00. Please note, there is no school on Tuesday, November 11th in recognition of Veterans Day.

“We are really excited about this new event,” said Michelle Barrette, MCPE Vice President and chairman of the trivia events. “The students are excited that there i’s a trivia event for their age group. Plus, there are several teams of teachers from both the high school and middle school who are going to compete as well. I think their involvement will increase both the challenge and the fun. If you’re interested in registering a team, please go to our web site, MedfieldCoalition.org.”

MCPE will be running not only the Student Trivia Challenge this November, but also the second annual MCPE Community Trivia Night.

“Last year we ran a very successful trivia event for the over 21 crowd,” said Kim Price Co-President of MCPE. “We attracted an eclectic group of folks from across our community, and it was truly a great night. As a result, we decided to run another event this year, on Saturday, November 14th. We are working with a new trivia company: Putterboy Productions. We are pleased to say that this event has sold out, but if people are interested in participating and didn’’t register in time, we suggest that they add their names to the waiting list, as we did have teams cancel last year.”

“We also encourage people to purchase tickets for our amazing Legacy Place gift basket, valued at over $450,” Price added. “Tickets can be purchased in advance on our web site, MedfieldCoalition.org, and the winner need not be present to win. Proceeds from all of the events will be used by MCPE to support public education in Medfield.”

The Medfield Coalition for Public Education (MCPE) is an independent, non-profit organization funded to provide system-wide support and academic enrichment for the Medfield Public Schools, with particular attention to academic needs that exceed the parameters of the school budget. They strive to encourage and maintain academic excellence in the face of increasing financial constraints. The MCPE awards grants to support the development of innovative programs, curriculum and enrichment. Awards favor projects that meet student needs and increase motivation to learn, as well as stimulate creativity in the classroom. All staff, teachers, administrators and counselors are eligible to apply for a grant, as long as a direct impact upon students can be demonstrated.